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Records Management and Historical Records Research - SO

Defence Construction Canada / Construction de Défense Canada
MERX Posted: January 5, 2026

AI Summary

PURPOSE & SCOPE:

  • What is being procured/granted?: Defence Construction Canada (DCC) is procuring consulting services for Records Management and Historical Records Research related to Unexploded Explosive Ordnance (UXO) and Contaminated Sites.
  • Project scope and objectives: The project aims to provide "as and when required" professional services, including archival and department research, oral history interviews, information analysis, report writing, Geographic Information System (GIS) utilization, document file management, and data entries to support DND’s contaminated legacy sites management program.
  • Contract type and estimated value: This is a Standing Offer (SO) with a maximum estimated value of $1,000,000 for a two-year term, extendable for three additional one-year periods for the same amount.

BUYER INFORMATION:

  • Issuing organization: Defence Construction Canada (DCC) / Construction de Défense Canada
  • Contact details: Jacob Lachapelle ([email protected])
  • Important dates:
    • Posted: January 5, 2026
    • Due: February 17, 2026
    • Performance period: Initial term is two years with potential extensions.

MANDATORY REQUIREMENTS:

  • Required certifications/registrations:
    • Must hold a valid Designated Organization Screening (DOS) issued by the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC).
  • Mandatory qualifications: Consultants must demonstrate experience in archival and historical research, GIS applications, and related document management processes.
  • Set-aside requirements: None specified.
  • Geographic restrictions or location requirements: Services will be required at various locations across Canada.

TECHNICAL REQUIREMENTS:

  • Key technical capabilities needed:
    • Strong expertise in archival research, GIS, and document/file management.
    • Skills in conducting oral history interviews and writing analytical reports.
  • Specific technologies, methodologies, or approaches required: Proficient use of GIS and document management systems; methods for oral history interviewing and archival research.
  • Deliverables and performance standards: Detailed reports, summaries of interviews, and effective data management from archival sources.
  • Evaluation criteria: Proposals will be evaluated based on established criteria detailed in the RFAP.

PREFERRED QUALIFICATIONS:

  • Nice-to-have certifications or experience: Additional certifications in archival science or GIS, and prior experience working with government contracts.
  • Preferred qualifications (not mandatory): Familiarity with managing data relating to environmental and safety regulations, historical context in military or defense sectors.
  • Additional evaluation factors that give competitive advantage: Proven track record of successfully delivering similar consulting services to governmental organizations.

This structured summary provides a clear overview of the opportunity, facilitating the assessment of company fit based on the outlined criteria.

Due Date
February 17, 2026
(Overdue)
Solicitation #
RE26HRRM

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Description

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RE26HRRM, Records Management and Historical Records Research Consultant Services – Standing Offer Defence Construction Canada (DCC) is calling for abbreviated proposals from consulting firms to establish a Standing Offer (SO) to provide “as and when required” the following professional services at various location across Canada: Archival and Department Research Oral History Interviews Analysis of Information Report Writing Use of Geographic Information System (GIS) Document File Management Data Entries The records and document management services will be primarily related to Unexploded Explosive Ordnance (UXO) and Contaminated Sites in support of DND’s contaminated legacy sites management program. Information provided by the Proponents will be evaluated using the established criteria in the RFAP. The objective of this RFAP is to select the proponent with the highest total score. The SO will be for a period of two (2) years with a maximum estimated value of $ 1,000,000. If mutually agreeable between the Consultant and DCC, the SO may be extended for up to three (3) additional one (1) year period and increased in the order of $1,000,000 at any time. Call-ups under the SO are expected to be valued between $ 20,000 and $ 100,000; with no maximum Call-up value. Refer to the RFAP document for additional information. This solicitation is being conducted in accordance with the requirements set out in the Canadian Free Trade Agreement (CFTA), Chapter Nineteen of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the World Trade Organization Agreement on Government Procurement (WTO-GPA). Firms that consider themselves qualified to provide these services are invited to submit their Abbreviated Proposals through the MERX Electronic Bidding System on or before the closing date and time indicated on the Electronic Bidding System. The selected Consultant will be required to hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC). Details concerning the Security Requirements for this project are identified in the RFAP documents. Questions regarding this solicitation are to be directed ONLY to the point of contact identified in this advertisement. Proponents who address their questions to anyone other than the point of contact during the solicitation period may, for that reason alone, be disqualified. Proponents can obtain contract award results from the DCC Website at Contract Activity - Defence Construction Canada (dcc-cdc.gc.ca) description : Project Manager Gestionnaire de projetunitOfMeasure : Hourly Ratedescription : Lead Archival and Historical Researcher Spécialiste des archives et de la recherche historique principalunitOfMeasure : Hourly Ratedescription : Senior Archival and Historical Researcher Spécialiste des archives et de la recherche historique seniorunitOfMeasure : Hourly Ratedescription : Intermediate Archival and Historical Researcher Spécialiste des archives et de la recherche historique intermédiaireunitOfMeasure : Hourly Ratedescription : Lead GIS Specialist Spécialiste en SIG principalunitOfMeasure : Hourly Ratedescription : Senior GIS Specialist Spécialiste en SIG seniorunitOfMeasure : Hourly Ratedescription : Intermediate GIS Specialist Spécialiste en SIG intermédiaireunitOfMeasure : Hourly Ratedescription : Total Classification Rate Taux horaire pondéré totalunitOfMeasure : Hourly RateBidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.

Additional Information

Source

canadabuys

Status

closed

Procurement Method

Competitive - Open bidding

Procurement Category

Services

Reference Number

MX-443817006176

Amendment Number

001

Contracting Entity

Defence Construction Canada / Construction de Défense Canada

Contact Name

Jacob Lachapelle

Contact Email

Contact Phone

+13435504560

Organization City

Ottawa

Organization Province / State

Ontario

Organization Country

Canada

Last Updated

July 29, 2026

Frequently Asked Questions

When is the proposal submission deadline?

The proposal submission deadline is February 17, 2026 (Overdue).

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