This opportunity has closed
The submission deadline was February 16, 2026. This page is kept for reference purposes.
Records Management and Historical Records Research - SO
AI Summary
PURPOSE & SCOPE:
What is being procured/granted?: Defence Construction Canada (DCC) is seeking abbreviated proposals from consulting firms for a Standing Offer to provide professional consulting services for Records Management and Historical Records Research.
Project scope and objectives: Services will include archival and departmental research, oral history interviews, information analysis, report writing, GIS use, document file management, and data entry, specifically focused on Unexploded Explosive Ordnance (UXO) and contaminated sites management for the Department of National Defence (DND).
Contract type and estimated value: The Standing Offer will be established for two years with a maximum estimated value of CAD 1,000,000. There is potential for three additional one-year extensions, each with a value of CAD 1,000,000.
BUYER INFORMATION:
- Issuing organization: Defence Construction Canada / Construction de Défense Canada
- Contact details: Jacob Lachapelle, email: [email protected]
- Important dates:
- Posted: January 5, 2026
- Due: February 16, 2026
- Performance period: Two years from the start of the Standing Offer
MANDATORY REQUIREMENTS:
Required certifications/registrations: Proponents must hold a valid Designated Organization Screening (DOS) from the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC).
Mandatory qualifications: Firms must demonstrate the capability to provide specified records management and historical research services related to UXO and contaminated sites.
Set-aside requirements: None explicitly stated.
Geographic restrictions or location requirements: Services will be required at various locations across Canada.
TECHNICAL REQUIREMENTS:
Key technical capabilities needed: Experience in archival research, document management, GIS applications, and report writing related to military history and environmental issues.
Specific technologies, methodologies, or approaches required: Proficiency in GIS and data analysis, as well as familiarity with historical records methodologies is crucial.
Deliverables and performance standards: Deliverables include completed reports, archival documents, and data entries per established timelines and quality standards.
Evaluation criteria: Proposals will be evaluated based on the RFAP's established criteria, with an emphasis on technical capability and relevant experience.
PREFERRED QUALIFICATIONS:
Nice-to-have certifications or experience: Additional qualifications in environmental science, oral history methodology, and former military experience may be advantageous.
Preferred qualifications: Participation in similar projects, especially within governmental or defense-related sectors, will be noted.
Additional evaluation factors: Competitive advantage may be gained through proven past performance and a demonstrated understanding of DND's contaminated sites management program.
KEY EVALUATION FACTORS:
How proposals will be evaluated: Proposals will be assessed based on technical capabilities, experience, and cost, with the aim of selecting the proponent with the highest total score.
Past performance requirements: Previous experience with governmental contracts, especially in archives and historical research, will be a key evaluative factor.
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RE26HRRM, Records Management and Historical Records Research Consultant Services – Standing Offer Defence Construction Canada (DCC) is calling for abbreviated proposals from consulting firms to establish a Standing Offer (SO) to provide “as and when required” the following professional services at various location across Canada: Archival and Department Research Oral History Interviews Analysis of Information Report Writing Use of Geographic Information System (GIS) Document File Management Data Entries The records and document management services will be primarily related to Unexploded Explosive Ordnance (UXO) and Contaminated Sites in support of DND’s contaminated legacy sites management program. Information provided by the Proponents will be evaluated using the established criteria in the RFAP. The objective of this RFAP is to select the proponent with the highest total score. The SO will be for a period of two (2) years with a maximum estimated value of $ 1,000,000. If mutually agreeable between the Consultant and DCC, the SO may be extended for up to three (3) additional one (1) year period and increased in the order of $1,000,000 at any time. Call-ups under the SO are expected to be valued between $ 20,000 and $ 100,000; with no maximum Call-up value. Refer to the RFAP document for additional information. This solicitation is being conducted in accordance with the requirements set out in the Canadian Free Trade Agreement (CFTA), Chapter Nineteen of the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the World Trade Organization Agreement on Government Procurement (WTO-GPA). Firms that consider themselves qualified to provide these services are invited to submit their Abbreviated Proposals through the MERX Electronic Bidding System on or before the closing date and time indicated on the Electronic Bidding System. The selected Consultant will be required to hold a valid Designated Organization Screening (DOS), issued by the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC). Details concerning the Security Requirements for this project are identified in the RFAP documents. Questions regarding this solicitation are to be directed ONLY to the point of contact identified in this advertisement. Proponents who address their questions to anyone other than the point of contact during the solicitation period may, for that reason alone, be disqualified. Proponents can obtain contract award results from the DCC Website at Contract Activity - Defence Construction Canada (dcc-cdc.gc.ca) description : Project Manager Gestionnaire de projetunitOfMeasure : Hourly Ratedescription : Lead Archival and Historical Researcher Spécialiste des archives et de la recherche historique principalunitOfMeasure : Hourly Ratedescription : Senior Archival and Historical Researcher Spécialiste des archives et de la recherche historique seniorunitOfMeasure : Hourly Ratedescription : Intermediate Archival and Historical Researcher Spécialiste des archives et de la recherche historique intermédiaireunitOfMeasure : Hourly Ratedescription : Lead GIS Specialist Spécialiste en SIG principalunitOfMeasure : Hourly Ratedescription : Senior GIS Specialist Spécialiste en SIG seniorunitOfMeasure : Hourly Ratedescription : Intermediate GIS Specialist Spécialiste en SIG intermédiaireunitOfMeasure : Hourly Ratedescription : Total Classification Rate Taux horaire pondéré totalunitOfMeasure : Hourly RateBidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.
Additional Information
Source
canadabuys
Status
closed
Procurement Method
Competitive - Open bidding
Procurement Category
Services
Reference Number
MX-443817006176
Amendment Number
000
Contracting Entity
Defence Construction Canada / Construction de Défense Canada
Contact Name
Jacob Lachapelle
Contact Email
Contact Phone
+13435504560
Organization City
Ottawa
Organization Province / State
Ontario
Organization Country
Canada
Last Updated
July 29, 2026
Frequently Asked Questions
When is the proposal submission deadline?
The proposal submission deadline is February 16, 2026 (Overdue).
Note: This opportunity has already closed. See similar active opportunities above.
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