Vendor Managed Inventory & Supply of General Goods

PROCUREMENT OVERVIEW

VIA Rail Canada Inc. is seeking a qualified supplier to design, implement, and manage a Vendor Managed Inventory (VMI) program across its operations in Canada, specifically in Montreal, Toronto, Winnipeg, and Vancouver. The primary objectives of this program include ensuring the continuous availability of critical materials and parts, reducing stockouts and emergency purchases, streamlining replenishment processes, and improving the overall total cost of ownership (TCO). The contract scope encompasses the management of agreed inventory items at designated VIA Rail locations, including inventory ownership, monitoring, replenishment, and reporting. Additionally, the supplier will be responsible for delivering both stockable and non-stockable items to various VIA Rail locations across Canada.

ISSUING ORGANIZATION

• Organization: VIA Rail Canada Inc.
• Location: Montreal, Quebec, Canada
• Contact: Diana Rojas Barrientos
  Email: [email protected]

MANDATORY REQUIREMENTS

• Bidders must demonstrate experience in managing VMI programs.
• Geographic capability to service locations in Montreal, Toronto, Winnipeg, and Vancouver.
• Ability to meet service level agreements for inventory management and reporting.
• Compliance with applicable trade agreements, including CFTA, CCFTA, CPTPP, WTO GPA, and CETA.

TECHNICAL CAPABILITIES

• Expertise in inventory management systems and methodologies.
• Proficiency in supply chain logistics and replenishment processes.
• Familiarity with reporting and monitoring tools for inventory management.

DELIVERABLES AND PERFORMANCE STANDARDS

• Management of inventory items at designated VIA Rail locations.
• Timely delivery of stockable items to VIA Rail stores in specified cities.
• Delivery of non-stockable items to various VIA Rail stations and administrative locations.
• Regular reporting on inventory levels, stockouts, and replenishment metrics.

EVALUATION CRITERIA

Proposals will be evaluated based on several factors, including:

• Technical approach and methodology for managing the VMI program.
• Past performance and experience in similar projects.
• Pricing structure and overall cost-effectiveness.
  The evaluation may prioritize a best-value approach rather than simply the lowest price.

PREFERRED QUALIFICATIONS

• Preferred certifications in supply chain management or inventory control.
• Experience with large-scale inventory management for transportation or logistics sectors.
• Familiarity with VIA Rail’s operational requirements and challenges.

This summary provides a comprehensive overview for potential bidders to assess their fit for the opportunity presented by VIA Rail Canada Inc.