Electoral Operations Supply and Logistics

PROCUREMENT OVERVIEW

The Office of the Chief Electoral Officer (Elections Canada) is seeking to establish a long-term supply and logistics framework to support electoral operations across Canada. The core need is to provide rapid supply and support of information technology (IT) equipment, services, and related logistics during elections, by-elections, and referendums, often with minimal advance notice. The project scope includes the supply of IT equipment, software, secure storage, IT support, rapid deployment services, telecommunications services, and logistics for packaging and tracking materials.

ISSUING ORGANIZATION

The issuing organization is the Office of the Chief Electoral Officer (Elections Canada), located in Gatineau, Quebec, Canada. The primary contact for this RFI is Ron Shaheen, who can be reached at [email protected].

CONTRACT DETAILS

This RFI does not specify a contract type or estimated contract value, as it is intended to gather information rather than solicit formal proposals. It may lead to various contracting vehicles based on supplier feedback.

MANDATORY REQUIREMENTS

• Suppliers must be capable of delivering any of the specified service areas, including IT equipment supply, software, secure storage, IT support, rapid deployment, telecommunications, and logistics.
• There are no specific certifications, registrations, or security clearances required at this stage.
• Suppliers can respond to any portion of the service areas and are not required to propose end-to-end solutions.

TECHNICAL CAPABILITIES

Respondents should demonstrate capabilities in the following areas:

• Supply of IT equipment and accessories
• Software development and support
• Secure warehousing and storage solutions
• IT management and support services
• Telecommunications planning and services
• Logistics and material handling

EVALUATION CRITERIA

The RFI does not specify formal evaluation criteria, as it is intended for gathering information. However, suppliers are encouraged to provide feedback on their capabilities, potential approaches, risks, and considerations related to the outlined service areas.

PREFERRED QUALIFICATIONS

While not mandatory, suppliers with experience in government contracting, particularly in electoral or public sector environments, may have a competitive advantage. Additional preferred qualifications may include:

• Proven track record in rapid deployment of IT solutions
• Experience with logistics and supply chain management in high-pressure environments
• Familiarity with the electoral process and related technologies

This RFI serves as an opportunity for suppliers to showcase their capabilities and engage with Elections Canada in a preliminary capacity, with the potential for future procurement opportunities.