Design, management, and construction of the Canada Pavilion at the International Defence Industry Exhibition (MSPO) 2026

PROCUREMENT OVERVIEW

The Department of Foreign Affairs, Trade and Development (GAC) of Canada is seeking proposals for the design, management, construction, and dismantlement of the Canada Pavilion at the International Defence Industry Exhibition (MSPO) 2026. The pavilion will cover 1,206 m² and serve as a venue for exhibition, networking, and meetings for Canadian delegates and trade commissioners. As Canada is designated as the Lead Nation at MSPO 2026, the pavilion must enhance visibility, accommodate expanded programming, and support a diverse range of Canadian exhibitors and official engagements. The exhibition will take place from September 8-11, 2026, in Kielce, Poland, and is expected to attract over 40,000 visitors and 900 exhibitors.

ISSUING ORGANIZATION

The issuing organization is the Department of Foreign Affairs, Trade and Development (GAC), located in Ottawa, Ontario, Canada. The primary contact for this RFP is Denis McGuinness, reachable via email at [email protected].

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Proposals must be submitted electronically to the specified email address.
• Proposals must be in English or French.
• Compliance with all applicable exhibition, venue, and regulatory requirements.
• Ability to provide all labor, materials, equipment, supervision, and project management services for the pavilion.

TECHNICAL CAPABILITIES

Bidders should possess expertise in:

• Commercial and office building construction services.
• Project management and construction management methodologies.
• Design and construction of exhibition spaces that meet the needs of diverse stakeholders.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• A fully designed and constructed pavilion by the exhibition date.
• Maintenance of the pavilion during the event.
• Dismantlement and site clearance post-event.
  Performance metrics will likely include adherence to timelines, budget, and quality standards as outlined in the Statement of Work.

PREFERRED QUALIFICATIONS

While not mandatory, preferred qualifications that could enhance a bidder's competitiveness include:

• Previous experience with international exhibitions, particularly in the defense sector.
• Familiarity with the MSPO exhibition and its requirements.
• Relevant certifications in construction management or project delivery.

This summary provides a comprehensive overview of the RFP for potential bidders to assess their fit for the project.