Question 1

What is "Vendor Managed Inventory & Supply of General Goods"?

Accepted Answer

### PROCUREMENT OVERVIEW
VIA Rail Canada Inc. is seeking a qualified supplier to design, implement, and manage a Vendor Managed Inventory (VMI) program across its operations in Canada, specifically in Montréal, Toronto, Winnipeg, and Vancouver. The primary objective of this initiative is to ensure the continuous availability of critical materials and parts, minimize stockouts and emergency purchases, streamline replenishment processes, and enhance the overall total cost of ownership (TCO). The contract scope includes managing inventory items at designated VIA Rail locations, supplying stockable items to stores, and delivering non-stockable items to various VIA Rail stations and administrative sites across Canada.

### ISSUING ORGANIZATION
- **Organization:** VIA Rail Canada Inc.
- **Location:** Montreal, Quebec, Canada
- **Primary Contact:** Diana Rojas Barrientos
- **Email:** diana_rojasbarrientos@viarail.ca

### KEY DATES
- **Posted Date:** February 27, 2026
- **Proposal Due Date:** May 18, 2026, at 14:00
- **Anticipated Award Date:** Not specified
- **Performance Period:** Not specified

### CONTRACT DETAILS
- **Contract Type:** Not explicitly stated, but likely competitive bidding for a service contract.
- **Estimated Contract Value:** Not mentioned.
- **Option Years:** Not specified.

### MANDATORY REQUIREMENTS
- Bidders must demonstrate experience in managing Vendor Managed Inventory programs.
- Geographic capability to service the specified locations (Montreal, Toronto, Winnipeg, Vancouver).
- Ability to meet service level agreements for inventory management, monitoring, replenishment, and reporting.
- Compliance with applicable trade agreements including CFTA, CCFTA, CPTPP, WTO GPA, CPFTA, and CETA.

### TECHNICAL CAPABILITIES
- Expertise in inventory management systems and methodologies.
- Familiarity with supply chain logistics and stock replenishment processes.
- Ability to utilize technology for monitoring and reporting inventory levels.

### DELIVERABLES AND PERFORMANCE STANDARDS
- Management of agreed inventory items at designated VIA Rail locations.
- Timely delivery of stockable and non-stockable items to specified locations.
- Regular reporting on inventory levels, stockouts, and replenishment metrics in accordance with agreed service levels.

### EVALUATION CRITERIA
- Proposals will be evaluated based on technical approach, past performance, and price.
- Specific weighting or priority of evaluation factors has not been disclosed, but a best-value approach is implied.

### PREFERRED QUALIFICATIONS
- Previous experience with similar VMI programs in the transportation or logistics sectors.
- Certifications in supply chain management or inventory systems (e.g., APICS, Six Sigma).
- Proven track record of reducing stockouts and improving TCO in previous contracts.

This summary provides a comprehensive overview of the opportunity for potential bidders, highlighting the essential criteria and expectations for participation in the RFP process.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is May 18, 2026 (45 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://www.merx.com/public/solicitations/3859214973/abstract?language=EN

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