Design, management, and construction of the Canada Pavilion at the International Defence Industry Exhibition (MSPO) 2026

PROCUREMENT OVERVIEW

The Department of Foreign Affairs, Trade and Development (GAC) of Canada is seeking a contractor for the design, management, and construction of the Canada Pavilion at the International Defence Industry Exhibition (MSPO) 2026. The project involves creating a 1,206 m² exhibition space that will serve as a venue for networking, meetings, and exhibitions for Canadian delegates and trade commissioners. As Canada is designated as the Lead Nation at MSPO 2026, the pavilion must enhance visibility, accommodate expanded programming, and support a diverse range of Canadian exhibitors and official engagements. The exhibition will take place from September 8-11, 2026, in Kielce, Poland, and is expected to attract over 40,000 visitors and 900 exhibitors.

ISSUING ORGANIZATION

The issuing organization is the Department of Foreign Affairs, Trade and Development (GAC), located in Ottawa, Ontario, Canada. The primary contact for this RFP is Denis McGuinness, reachable at [email protected].

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Legal authorization to provide services in Kielce, Poland, including necessary licenses and permits.
• Evidence of authorization must be provided at the time of bid closing.
• Bidders may fulfill the legal authorization requirement through qualified Polish subcontractors.
• Bidders must include all costs associated with the pavilion, excluding venue rental, power, internet, and security.

TECHNICAL CAPABILITIES

Bidders should possess expertise in:

• Commercial and office building construction services.
• Project management and construction management.
• Design capabilities that align with the requirements of a high-visibility pavilion for international exhibitions.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• A fully constructed and furnished pavilion by the exhibition dates.
• Maintenance of the pavilion during the exhibition.
• Dismantlement and site clearance post-event.
  Bidders must adhere to applicable exhibition, venue, and regulatory requirements throughout the project lifecycle.

EVALUATION CRITERIA

Proposals will be evaluated based on a combined score for technical merit and price. The criteria emphasize the importance of a strong technical approach alongside competitive pricing.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive edge:

• Experience in managing similar international exhibition projects.
• Familiarity with the MSPO exhibition and the defense industry.
• Strong relationships with local contractors and suppliers in Poland.

This summary captures the essential elements of the RFP, allowing potential bidders to assess their fit for the project effectively.