Vendor Managed Inventory & Supply of General Goods

Opportunity Summary: Vendor Managed Inventory & Supply of General Goods

Issuing Organization:
VIA Rail Canada Inc.
Location: Montreal, Quebec, Canada
Contact: Diana Rojas Barrientos ([email protected])

Opportunity Description:
VIA Rail is inviting qualified suppliers to design, implement, and manage a Vendor Managed Inventory (VMI) program across its operations in Canada, including Montreal, Toronto, Winnipeg, and Vancouver. The VMI program aims to ensure continuous availability of critical materials and parts, reduce stockouts and emergency purchases, streamline replenishment processes, and enhance overall Total Cost of Ownership (TCO).

Project Scope and Objectives:
The project includes two primary components:

1. Vendor Managed Inventory (VMI):

   • Management of designated inventory items at specific VIA Rail locations.
   • Ownership, monitoring, replenishment, and reporting of inventory in accordance with set service levels.

2. Supply of Stockable & Non-Stockable Items:

   • Delivery of stockable items directly to VIA Rail stores in Montreal, Toronto, Winnipeg, and Vancouver.
   • Delivery of non-stockable items to any VIA Rail stations, sites, and administrative locations across Canada.

Key Dates:

• Posted Date: February 27, 2026
• Proposal Due Date: May 18, 2026, at 14:00
• Performance Period: To be specified in the contract.

Contract Type:

• Competitive procurement method through open invitation to bid.

Required Certifications/Registrations:
No specific certifications or registrations are provided; interested vendors should confirm their qualifications upon bidding.

Mandatory Qualifications:

• Proven experience in managing Vendor Managed Inventory (VMI) systems.
• Capability to handle inventory in multiple geographic locations across Canada.

Preferred Qualifications:

• Experience in working with transportation services or governmental organizations.
• Ability to demonstrate efficiencies in inventory management that lead to reduced costs and improved service levels.

Geographic Restrictions:
Must be capable of supplying to multiple locations within Canada—specifically Montreal, Toronto, Winnipeg, and Vancouver.

Key Technical Capabilities Needed:

• Expertise in VMI system design and implementation.
• Strong logistics management for supply chain efficiency.

Deliverables and Performance Standards:

• Comprehensive inventory management reports.
• Consistent product availability as dictated by the service levels defined in the agreement.
• Timely delivery of stockable and non-stockable items as per the requirements.

Evaluation Criteria:

• Bids will be evaluated based on experience, capability to meet service levels, cost-effectiveness, and logistical efficiency.

Proposal Evaluation:
Proposals will be assessed on both mandatory and preferred qualifications, including the ability to improve inventory management processes and meet the specific needs of VIA Rail operations.

For more details and bidding documents, visit MERX. Note that fees may apply for access to certain documents.