Question 1

What is "City of West Hollywood Seasonal City Recreation Brochure and Postcard – Design, Printing and Mailing"?

Accepted Answer

### PROCUREMENT OVERVIEW
The City of West Hollywood is seeking proposals for the design, printing, and mailing of its Seasonal City Recreation Brochure and Postcard. The primary objective is to create visually appealing and informative materials that promote recreational programs and services offered by the city. The project aims to enhance community engagement and participation in city-sponsored activities.

### ISSUING ORGANIZATION
- **Organization**: City of West Hollywood
- **Location**: 8300 Santa Monica Blvd, West Hollywood, California, 90069, USA
- **Primary Contact**: Dana Al (dalhaddad@weho.org)

### KEY DATES
- **Posted Date**: March 26, 2026
- **Proposal Due Date**: April 24, 2026
- **Q&A Deadline**: April 9, 2026, by 5:00 PM (PDT)
- **Anticipated Award Date**: Not specified
- **Performance Period**: Not specified

### CONTRACT DETAILS
- **Contract Type**: Lump Sum
- **Estimated Contract Value**: Not mentioned
- **Option Years**: Not mentioned

### MANDATORY REQUIREMENTS
- **Certifications**: No specific certifications are mentioned.
- **Security Clearances**: None required.
- **Set-aside Restrictions**: None specified.
- **Geographic Restrictions**: Not explicitly stated, but bidders should be able to perform in West Hollywood, CA.
- **Experience Requirements**: No minimum years of experience or past performance requirements are listed.
- **Bonding or Insurance Requirements**: No bonding or insurance requirements are mentioned.

### TECHNICAL CAPABILITIES
Bidders should possess strong graphic design capabilities, particularly in creating brochures and postcards. Familiarity with printing processes and mailing logistics is essential. Experience in designing materials for municipal or recreational programs is preferred.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Design drafts of the Seasonal City Recreation Brochure and Postcard
- Final printed materials ready for mailing
- Coordination of mailing services to ensure timely delivery
Performance metrics or service-level agreements are not specified.

### EVALUATION CRITERIA
Proposals will be evaluated based on the following factors (exact weighting is not provided):
- Technical approach and design quality
- Past performance and relevant experience
- Pricing structure

The evaluation may follow a best-value approach rather than strictly lowest-price technically acceptable.

### PREFERRED QUALIFICATIONS
While not mandatory, bidders with the following qualifications may have a competitive advantage:
- Previous experience working with municipal clients or in the recreational sector
- Strong portfolio showcasing relevant design work
- Familiarity with community engagement strategies in recreational programming

This summary provides a comprehensive overview of the RFP for potential bidders to assess their fit for the project.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 24, 2026 (20 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://vendors.planetbids.com/portal/22761/bo/bo-detail/140040

City of West Hollywood Seasonal City Recreation Brochure and Postcard – Design, Printing and Mailing

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