Question 1

What is "Preventive Maintenance Variable Refrigerant Flow, Chilled Water and Package Unit Air Conditioning Systems, Frankfurt"?

Accepted Answer

**Summary of Opportunity: Preventive Maintenance Variable Refrigerant Flow, Chilled Water and Package Unit Air Conditioning Systems, Frankfurt**

**Opportunity Title:** Preventive Maintenance Variable Refrigerant Flow, Chilled Water and Package Unit Air Conditioning Systems

**Issuing Organization:** U.S. Department of State, Acquisitions - RPSO Frankfurt  
**Location:** Washington, DC, USA  
**Contact Person:** Wencke Jacobsen  
**Contact Email:** jacobsenw@state.gov

**Important Dates:**  
- **Posted Date:** February 5, 2026  
- **Due Date:** February 27, 2026  
- **Performance Period:** To be determined upon contract award

**Overview of Procurement:**  
The U.S. Department of State is seeking qualified vendors to provide preventive maintenance services for Variable Refrigerant Flow, Chilled Water, and Package Unit Air Conditioning Systems. This project aims to ensure the efficient and reliable operation of these HVAC systems at U.S. facilities in Frankfurt.

**Contract Type and Estimated Value:**  
The contract type has not been explicitly mentioned in the opportunity details, and the estimated value is also not provided.

**Mandatory Qualifications:**  
- Vendors must have relevant experience in the maintenance of air conditioning systems, specifically including Variable Refrigerant Flow, Chilled Water, and Package Unit systems.  
- All proposals must comply with the U.S. Government's regulations and standards for safety and performance.

**Required Certifications/Registrations:**  
- Vendors must hold necessary industry certifications related to HVAC maintenance and be registered in relevant federal systems, such as SAM.gov, to conduct business with the federal government.

**Preferred Qualifications (Competitive Advantage):**  
- Experience with preventive maintenance programs for U.S. Government facilities.  
- Proven record of successful project execution in similar scopes and environments, preferably in international settings.

**Key Technical Capabilities Needed:**  
- Expertise in preventive maintenance practices specific to HVAC systems.  
- Familiarity with energy efficiency standards and practices in air conditioning systems.

**Specific Technologies/Methodologies Required:**  
- Proficient in diagnostics and troubleshooting of Variable Refrigerant Flow and Chilled Water systems.  
- Knowledge of modern maintenance methodologies and equipment used in air conditioning systems.

**Deliverables and Performance Standards:**  
- Timely completion of preventive maintenance schedules.  
- Compliance with performance quality standards as defined by the U.S. Department of State.

**Evaluation Criteria:**  
- Proposals will be evaluated based on the vendor's experience, technical capabilities, methodology, and pricing.  
- Preference may be given to vendors with a strong track record and successful past performance with similar contracts.

This summary provides a clear overview of the opportunity for potential contractors and vendors, emphasizing the required qualifications, evaluation criteria, and key project elements to facilitate effective matching with capable companies.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 27, 2026 (18 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: NONE.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/247a474fbe444bf89db9be52110a344a/view

Preventive Maintenance Variable Refrigerant Flow, Chilled Water and Package Unit Air Conditioning Systems, Frankfurt

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