Question 1

What is "RFP - Hosted Online Survey Solution"?

Accepted Answer

# Opportunity Summary: RFP - Hosted Online Survey Solution

**PURPOSE & SCOPE:**
- **Procurement:** The Privy Council Office (PCO) is seeking offers for a **Hosted Online Survey Solution** to conduct online surveys, aimed at gathering information for policy evaluation, program assessment, and service improvement.
- **Project Scope/Objective:** The solution should be a commercial-off-the-shelf product that enables efficient data collection and analysis.
- **Contract Type and Duration:** The contract is anticipated for **one year**, beginning **February 1, 2026**, and ending **December 31, 2026**, with **four (4) optional years** for renewal.

**BUYER INFORMATION:**
- **Issuing Organization:** Privy Council Office (PCO)
- **Contact Details:** 
  - Alexia M. Proulx
  - Email: [alexia.melanson-proulx@pco-bcp.gc.ca](mailto:alexia.melanson-proulx@pco-bcp.gc.ca)
  - Phone: 343-550-9093
- **Important Dates:**
  - Posted: **December 17, 2025**
  - Due Date for Proposals: **January 12, 2026, at 2:00 PM EDT**

**MANDATORY REQUIREMENTS:**
- **Certifications/Registrations:** Compliance with applicable trade agreements is required as per CFTA, CETA, and others.
- **Mandatory Qualifications:** Offerors must be **Canadian Suppliers** or suppliers from applicable trading partners as defined in the solicitation documents.
- **Geographic Restrictions:** Bids are limited to eligible suppliers from specified trading partners.

**TECHNICAL REQUIREMENTS:**
- **Key Capabilities Needed:** Experience with online survey solutions, including understanding data protection and handling in accordance with privacy laws.
- **Deliverables:** The solution must be capable of facilitating online surveys efficiently, ensuring accurate data collection.
- **Performance Standards:** Not explicitly stated in documents; detailed evaluation criteria are to be included in the RFP upon submission.

**PREFERRED QUALIFICATIONS:**
- **Nice-to-have Experience:** Familiarity with environmental sustainability practices, as Canada aims for net-zero greenhouse emissions by 2050.
- **Additional Evaluation Factors:** Engagement with initiatives related to sustainability may enhance competitiveness.

**KEY EVALUATION FACTORS:**
- **Proposal Evaluation:** Proposals will be assessed based on technical and financial evaluations; specifics such as scoring breakdown will be provided in the re-solicited document.
- **Past Performance Requirements:** Not specified, but historical performance in similar projects may be considered favorably.

This structured summary outlines essential elements of the opportunity, focusing on criteria for company fit and potential eligibility based on detailed requirements and qualifications.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is January 12, 2026 (Overdue).

RFP - Hosted Online Survey Solution

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