Question 1

What is "Electoral Material – Transport Bag"?

Accepted Answer

**PURPOSE & SCOPE:**
- **Procurement/Granting:** The opportunity is for the procurement of Transport Bags for electoral material, as specified by Elections Canada.
- **Project Scope and Objectives:** The goal is to secure a supplier for the manufacture and delivery of transport bags necessary for the conduct of federal elections and referendums.
- **Contract Type and Duration:** The contract will last until March 31, 2026, with an option for Elections Canada to extend the contract for two additional years under the same terms.

**BUYER INFORMATION:**
- **Issuing Organization:** Office of the Chief Electoral Officer (Elections Canada).
- **Contact Details:** 
  - Contact Person: Brandon Hua
  - Email: proposition-proposal@elections.ca
  - Phone: 873-415-0459
- **Important Dates:**
  - **Posted Date:** December 30, 2025
  - **Due Date:** January 15, 2026, at 2:00 PM (Gatineau time).
  - **Contract Performance Period:** Effective until March 31, 2026; potential extension for 2 years.

**MANDATORY REQUIREMENTS:**
- **Certifications/Registrations:** Bidders must have a Procurement Business Number (PBN) prior to the contract's effective date; registration in the Supplier Registration Information system is required.
- **Mandatory Qualifications:** 
  - Bidders must be Canadian Suppliers or Suppliers of an Applicable Trading Partner.
  - Compliance with trade agreements applicable to this procurement process (WTO–GPA, CETA, CPTPP, etc.).
- **Geographic Restrictions:** Non-Trading Partners are ineligible to bid.

**TECHNICAL REQUIREMENTS:**
- **Key Technical Capabilities:** Suppliers must demonstrate the ability to produce transport bags that meet specified requirements. Detailed specifications can be found in the Statement of Work (Annex A).
- **Deliverables and Performance Standards:** The ability to deliver specified quantities within agreed timelines without a security requirement.
  
**PREFERRED QUALIFICATIONS:**
- **Nice-to-Have Experience:** Experience working with governmental or electoral organizations may be advantageous but is not mandatory.
- **Additional Evaluation Factors:** A history of completing similar projects may provide a competitive edge.

**KEY EVALUATION FACTORS:**
- **Proposal Evaluation:** Proposals will be evaluated based on responsiveness to requirements, compliance with certification and registration obligations, pricing, and delivery capabilities.
- **Weighting of Criteria:** Specific weighting has not been detailed; however, adherence to the RFP requirements in Parts 2-4 will be critical in the evaluation process.
- **Past Performance Requirements:** Previous successful contracts for similar goods or services may be considered favorable.

**FORMATTING INSTRUCTIONS:**
- Information has been selected based on the provided documentation, with no assumptions made beyond stated facts. Sections lacking relevant information have been omitted for clarity. The structure adheres to the specified categories while focusing on key matchable criteria for potential bidders.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is January 15, 2026 (2 days left).

Electoral Material – Transport Bag

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