Question 1

What is "Electoral Material – Kraft Material K2"?

Accepted Answer

**PURPOSE & SCOPE:**
- **What is being procured:** The procurement involves cardboard sleeves and various boxes for Elections Canada, specifically for distribution centers, civic education kits, miscellaneous poll supplies, return of election materials, and voter information cards.
- **Project scope and objectives:** The objective is to supply high-quality, durable packaging materials to support the electoral process across Canada.
- **Contract type and estimated value:** This is a procurement contract with an initial term until March 31, 2026, and may include options to extend for two additional years under the same terms.

**BUYER INFORMATION:**
- **Issuing organization:** Office of the Chief Electoral Officer (Elections Canada)
- **Contact details:** 
  - Contracting Authority: Brandon Hua
  - Phone: 873-415-0459
  - Email: proposition-proposal@elections.ca
- **Important dates:**
  - Posted: December 30, 2025
  - Due: January 13, 2026, at 2:00 PM (Gatineau time)
  - Performance period: Effective date of the contract until March 31, 2026, with options for extensions.

**MANDATORY REQUIREMENTS:**
- **Required certifications/registrations:** 
  - Suppliers must have a Procurement Business Number (PBN).
- **Mandatory qualifications:** 
  - Eligible suppliers include Canadian Suppliers and Suppliers of an Applicable Trading Partner as defined in the solicitation.
- **Set-aside requirements:** None specified.
- **Geographic restrictions:** Bids from Suppliers of a Non-Trading Partner will be rejected.

**TECHNICAL REQUIREMENTS:**
- **Key technical capabilities needed:** Suppliers must demonstrate the capacity to deliver high-quality cardboard and packaging solutions.
- **Specific technologies/methodologies:** No specific technologies are mandated, but capability in manufacturing and distributing cardboard materials is required.
- **Deliverables and performance standards:** Quality assurance in product delivery, adherence to specifications outlined in the attached documents, and timely delivery to Elections Canada.
- **Evaluation criteria:** While specific weighting is not detailed, proposals will be evaluated on completeness, compliance with instructions, and pricing accuracy.

**PREFERRED QUALIFICATIONS:**
- **Nice-to-have certifications/experience:** Knowledge of governmental procurement processes or previous experience with electoral materials may be advantageous.
- **Preferred qualifications:** Experience in large-scale packaging or logistics related to government contracts can enhance competitiveness.
- **Additional evaluation factors:** Proposal clarity and comprehensiveness will be considered during review processes.

**KEY EVALUATION FACTORS:**
- **Proposal evaluation:** Proposals will be assessed based on adherence to submission guidelines, response completeness, pricing, and compliance with mandatory requirements.
- **Weighting of different criteria:** Specific weights for evaluation criteria are not provided, but meeting mandatory requirements is essential for consideration.
- **Past performance requirements:** Not explicitly mentioned, but a good track record in fulfilling similar contracts may favorably impact evaluation.

This summary provides the essential details to assist companies in assessing their eligibility and fit for the procurement opportunity outlined by Elections Canada.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is January 13, 2026 (Overdue).

Electoral Material – Kraft Material K2

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