Question 1

What is "Calibration and Preventive Maintenance Management System & Inventory Management System"?

Accepted Answer

### OPPORTUNITY SUMMARY

**PURPOSE & SCOPE:**
- **What is being procured/granted?** 
  The National Research Council of Canada (NRC) is procuring two application software systems: a Calibration and Preventive Maintenance Management System (CPMMS) and an Inventory Management System (IMS).
  
- **Project scope and objectives:** 
  The systems will automate Good Manufacturing Practices (GMP) activities including calibration, preventive maintenance, and materials management, currently managed through Excel sheets. These tools aim to reduce human errors and ensure compliance with various regulations (e.g., Health Canada and FDA).

- **Contract type and estimated value:** 
  Specific contract type and value details were not mentioned.

**BUYER INFORMATION:**
- **Issuing organization:** 
  National Research Council of Canada (NRC)

- **Contact details:** 
  Abbas Ghandour (abbas.ghandour@nrc-cnrc.gc.ca)

- **Important dates:**
  - **Posted:** December 12, 2025
  - **Due:** January 2, 2026
  
**MANDATORY REQUIREMENTS:**
- **Required certifications/registrations:** None explicitly stated.
  
- **Mandatory qualifications (must-have):**
  - Systems must reside on premises on CTMF provided hardware using Windows Server 2022 in a Nutanix environment.
  - Ability to support electronic signatures.
  - Systems must ensure data integrity and prevent unauthorized data modifications.

- **Set-aside requirements:** None specified.

- **Geographic restrictions or location requirements:** Systems must be hosted on-premises at the NRC CTMF.

**TECHNICAL REQUIREMENTS:**
- **Key technical capabilities needed:**
  - Automatic notification for administrative actions.
  - Capability to generate work orders, track calibration, and preventive maintenance trends.
  - Traceability of inventory management and tracking of material status.

- **Specific technologies, methodologies, or approaches required:** Use of a closed system to ensure data integrity and security.

- **Deliverables and performance standards:** Systems must allow up to 50 simultaneous users and provide operational monitoring features (e.g., license usage, workloads).

- **Evaluation criteria:** Interested suppliers must provide a statement of capabilities demonstrating compliance with functional and operational specifications outlined in the documents.

**PREFERRED QUALIFICATIONS:**
- **Nice-to-have certifications or experience:** None specifically mentioned.

- **Preferred qualifications (not mandatory):** Experience in GMP environments and familiarity with applicable regulatory requirements.

- **Additional evaluation factors that give competitive advantage:** Proven capabilities in data integrity management and experience with on-premise installation and maintenance.

**KEY EVALUATION FACTORS:**
- Proposals will be evaluated based on adherence to the specified operational and technical requirements, as well as the ability to deliver on time.

- **Weighting of different criteria:** Not explicitly mentioned.

- **Past performance requirements:** Demonstrated experience in similar projects or environments could be advantageous.

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This summary encapsulates the essential attributes of the opportunity, focusing on information relevant for potential vendor capabilities and compliance with NRC requirements.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is January 2, 2026 (Overdue).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/cb-983-85143397

Calibration and Preventive Maintenance Management System & Inventory Management System

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