Emergency Management Program Review, Hazard Risk and Vulnerability Assessment (HRVA), and Emergency Management Framework

PROCUREMENT OVERVIEW

The District of Metchosin is seeking qualified consulting firms to conduct a comprehensive review of its emergency management program. The primary objectives are to develop a modern, legislatively compliant Emergency Management Framework and to perform a Hazard Risk and Vulnerability Assessment (HRVA). This initiative aims to enhance the district's preparedness and response capabilities in emergency situations, ensuring alignment with current regulations and best practices in emergency management.

ISSUING ORGANIZATION

Organization: District of Metchosin
Location: Victoria, British Columbia, Canada
Contact Information: No primary contact name or email provided.

KEY DATES

• Posted Date: August 6, 2026
• Proposal Due Date: August 27, 2026
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS

• Contract Type: Not specified (assumed to be firm-fixed-price based on typical consulting engagements)
• Estimated Contract Value: Not mentioned
• Option Years: Not mentioned

MANDATORY REQUIREMENTS

Bidders must meet the following requirements to be considered eligible:

• Experience: Minimum of five years in emergency management consulting or related fields.
• Certifications: Relevant certifications in emergency management (e.g., CEM, AEM).
• Past Performance: Demonstrated experience with similar projects, particularly in local government contexts.
• Insurance: Proof of liability insurance as per local regulations.
• Geographic Restrictions: Must be able to conduct assessments within the District of Metchosin.

TECHNICAL CAPABILITIES

Bidders should possess expertise in the following areas:

• Emergency Management Framework Development: Knowledge of current legislative requirements and best practices.
• Hazard Risk and Vulnerability Assessment (HRVA): Ability to identify and analyze potential hazards and vulnerabilities specific to the region.
• Stakeholder Engagement: Skills in facilitating discussions and workshops with local government officials and community stakeholders.
• Data Analysis Tools: Familiarity with relevant software and methodologies for risk assessment and management.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• A comprehensive report detailing the findings from the emergency management program review.
• A completed HRVA document outlining identified risks and vulnerabilities.
• A draft and final version of the Emergency Management Framework.
• Regular progress reports throughout the project duration, with specific milestones to be established in the proposal.

EVALUATION CRITERIA

Proposals will be evaluated based on the following factors:

• Technical Approach: 40%
• Past Performance: 30%
• Price: 30%
  The evaluation will follow a best-value approach, emphasizing the quality of the technical proposal alongside cost considerations.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications will enhance a bidder's competitiveness:

• Experience working with municipal governments in British Columbia.
• Advanced certifications in emergency management or related fields.
• Proven track record of successful project completion within the specified timeframe and budget.

This summary captures the essential information for potential bidders to assess their fit for the opportunity presented by the District of Metchosin.