Rental of Hydraulically Deployed Mobile Stages

PROCUREMENT OVERVIEW

The Department of Canadian Heritage (PCH) is seeking to establish Standing Offers for the rental of hydraulically deployed mobile stages for various events and celebrations in the National Capital Region (NCR). The objective is to secure suppliers capable of providing these mobile stages for recurring annual events and one-off special occasions on an "as and when required" basis.

ISSUING ORGANIZATION

• Organization: Department of Canadian Heritage (PCH)
• Location: Gatineau, Québec, Canada
• Primary Contact: Stéphanie Dupel
• Email: [email protected]

KEY DATES

• Posted Date: March 19, 2026
• Proposal Due Date: April 28, 2026, at 14:00
• Performance Period: Initial contract period from May 13, 2026, to May 12, 2028, with the possibility of extending for two additional one-year periods.

MANDATORY REQUIREMENTS

Bidders must meet the following criteria to be eligible:

• Personnel requiring access to regulated worksites must hold a valid SITE ACCESS STATUS issued or approved by PCH.
• Subcontracts with security requirements cannot be awarded without prior written permission from PCH.
• Compliance with the provisions of the Security Requirements Check List (SRCL).

TECHNICAL CAPABILITIES

Bidders should possess the following technical skills and capabilities:

• Experience in providing hydraulically deployed mobile stages.
• Ability to support various event types, including large-scale public celebrations and smaller, specialized events.
• Knowledge of safety and operational standards related to mobile stage deployment.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• Provision of mobile stages as specified in the Request for Standing Offers (RFSO).
• Timely setup and dismantling of stages for events.
• Compliance with safety and operational guidelines as stipulated by PCH.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Technical and financial evaluation criteria as outlined in the RFSO.
• Weighting factors include daily rates, subsequent day rates, weekly rates, and personnel costs associated with the provision of services.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive advantage:

• Previous experience working with government or public sector events.
• Established relationships with local event organizers or stakeholders in the NCR.
• Additional certifications related to safety, event management, or stage operations.

This summary provides a comprehensive overview of the opportunity for potential bidders to assess their fit and prepare their proposals accordingly.