Question 1

What is "Regional HVAC Services"?

Accepted Answer

### PROCUREMENT OVERVIEW
The Correctional Service of Canada (CSC) is seeking bids for Regional HVAC Services in the Pacific Region, specifically for repair and preventative maintenance of heating, ventilation, air conditioning, and refrigeration (HVAC-R) systems at nine federal institutions located in the lower mainland of British Columbia. The primary objective is to ensure the operational integrity of HVAC-R systems, which includes regular maintenance, emergency repairs, and component replacements to support critical infrastructure within correctional facilities.

### ISSUING ORGANIZATION
The issuing organization is the Correctional Service of Canada (CSC), located in Abbotsford, BC, Canada. The primary contact for this RFP is Amber Craft, who can be reached at Amber.Craft@CSC-SCC.GC.CA.

### KEY DATES
- **Posted Date:** March 26, 2026
- **Proposal Due Date:** April 30, 2026, at 2:00 PM Pacific Time
- **Performance Period:** June 1, 2026, to May 31, 2031

### CONTRACT DETAILS
This is a firm-fixed-price contract with the potential for up to three separate contracts awarded for HVAC-R services across three institution clusters: Matsqui, Agassiz, and Mission. The estimated value of the contracts is not specified in the documents.

### MANDATORY REQUIREMENTS
- **Eligibility:** Open only to Canadian suppliers and suppliers from applicable trading partners as per the Canadian Free Trade Agreement (CFTA) and other specified agreements.
- **Security Requirements:** None specified for this contract.
- **Set-aside Restrictions:** This procurement is not subject to any set-asides for Indigenous suppliers.
- **Geographic Restrictions:** Services must be provided within the lower mainland of British Columbia.
- **Experience:** Bidders must demonstrate relevant experience in HVAC-R maintenance and repair.

### TECHNICAL CAPABILITIES
Bidders must possess expertise in:
- Repair and maintenance of HVAC-R systems, including split systems, packaged DX rooftop units, chillers, and freezers.
- Conducting regular preventative maintenance, annual leak checks, and unscheduled breakdown repairs.
- Understanding the operational requirements of HVAC systems that support critical electronic security systems and IT infrastructure.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Scheduled annual and semi-annual preventative maintenance services.
- Emergency and non-emergency repair services.
- Documentation of maintenance activities and compliance with performance metrics as outlined in the statement of work.

### EVALUATION CRITERIA
Proposals will be evaluated based on the lowest priced compliant bid. Bidders are encouraged to provide detailed information on their technical capabilities and past performance, although the primary evaluation factor is price.

### PREFERRED QUALIFICATIONS
While not mandatory, preferred qualifications that may enhance a bidder's competitiveness include:
- Certifications in HVAC-R systems.
- Proven track record of working with correctional facilities or similar high-security environments.
- Experience with energy-efficient HVAC solutions.

This summary provides a comprehensive overview of the RFP for Regional HVAC Services, outlining the essential criteria and requirements for potential bidders to assess their fit for this opportunity.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 30, 2026 (27 days left).

Regional HVAC Services

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