Question 1

What is "Financial Budgeting Software & Support"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The University of Winnipeg is seeking proposals for a comprehensive financial budgeting software package that will be integrated with their existing financial system, Dynamics 365 Business Central. The objective is to enhance the budgeting process, ensuring it is efficient, user-friendly, and capable of meeting the university's financial planning needs. The contract will span five years, indicating a long-term partnership aimed at continuous support and software updates.

**ISSUING ORGANIZATION:**  
- **Name:** University of Winnipeg  
- **Location:** Winnipeg, Manitoba, Canada  
- **Contact:** Purchasing Services  
- **Email:** purchasing@uwinnipeg.ca

**KEY DATES:**  
- **Posted Date:** March 18, 2026  
- **Proposal Due Date:** April 16, 2026  
- **Anticipated Award Date:** Not specified  
- **Performance Period:** Five years

**CONTRACT DETAILS:**  
The contract will likely be a firm-fixed-price agreement, although the exact budget range or estimated contract value is not mentioned. There are no specific option years indicated.

**MANDATORY REQUIREMENTS:**  
Bidders must meet the following mandatory criteria to be considered eligible:  
- **Integration Capability:** Must demonstrate the ability to integrate seamlessly with Dynamics 365 Business Central.  
- **Experience:** Minimum of five years of experience in providing budgeting software solutions.  
- **Support Services:** Must provide ongoing support and maintenance for the duration of the contract.  
- **References:** Submission of at least three references from similar projects.

**TECHNICAL CAPABILITIES:**  
Proposals must showcase specific technical skills and expertise, including:  
- Proficiency in budgeting software development and implementation.  
- Familiarity with Dynamics 365 Business Central and its integration processes.  
- Knowledge of financial regulations and compliance standards relevant to educational institutions.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include:  
- A fully functional budgeting software system that meets the university's specifications.  
- Documentation and training materials for users.  
- Regular updates and maintenance schedules.  
- Performance metrics to assess the software's effectiveness and user satisfaction.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on the following factors:  
- **Technical Approach:** 40%  
- **Past Performance:** 30%  
- **Price:** 30%  
This indicates a best-value approach, where both technical capability and cost are critical in the selection process.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, the following qualifications will provide a competitive advantage:  
- Experience with higher education institutions.  
- Advanced certifications in financial software solutions.  
- Proven track record of successful software integrations with Dynamics 365.

This summary encapsulates the essential details for potential bidders to assess their fit for the University of Winnipeg's RFP for financial budgeting software and support.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 16, 2026 (11 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/mx-443928767665

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