Helium Refrigeration System

PROCUREMENT OVERVIEW:

The Department of Energy, specifically the Brookhaven National Laboratory (BNL), is seeking proposals for a Helium Refrigeration System. The core objective of this procurement is to acquire a system that meets specific refrigeration needs, likely related to scientific research or experimental applications at the laboratory. The project scope includes the design, supply, installation, and commissioning of the helium refrigeration system, ensuring it meets the operational requirements of BNL.

ISSUING ORGANIZATION:

• Organization: Department of Energy, Brookhaven National Laboratory
• Location: Upton, NY, USA
• Primary Contact: Kevin Kirkendall
• Email: [email protected]

KEY DATES:

• Posted Date: August 6, 2026
• Proposal Due Date: August 10, 2026
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS:

• Contract Type: Not explicitly stated, but bidders should prepare for a firm-fixed-price or similar structure.
• Estimated Contract Value: Not mentioned.
• Option Years: Not specified.

MANDATORY REQUIREMENTS:

Bidders must meet the following eligibility criteria:

• Certifications and Registrations: Must be registered in SAM.gov.
• Security Clearances: Not specified, but bidders should be prepared for potential clearance requirements based on the nature of the work.
• Set-aside Restrictions: Not mentioned, indicating no specific small business set-asides.
• Geographic Restrictions: Not specified, but bidders should be able to perform work at the BNL facility.
• Experience Requirements: Minimum years of experience or past performance requirements are not detailed.
• Bonding or Insurance Requirements: Not mentioned.

TECHNICAL CAPABILITIES:

Bidders should possess expertise in the design and implementation of helium refrigeration systems, including knowledge of relevant technologies and methodologies. Familiarity with industry standards for refrigeration systems and any specific tools or platforms required for installation and maintenance is essential.

DELIVERABLES AND PERFORMANCE STANDARDS:

Key deliverables include the complete design, supply, installation, and commissioning of the helium refrigeration system. Specific performance metrics or service-level agreements are not detailed, but bidders should be prepared to outline their approach to meeting operational requirements and timelines.

EVALUATION CRITERIA:

Proposals will be evaluated based on several factors, including but not limited to:

• Technical approach
• Past performance
• Price
  The specific weighting of these factors is not provided, but bidders should ensure that their proposals demonstrate a strong technical capability alongside competitive pricing.

PREFERRED QUALIFICATIONS:

While not mandatory, the following qualifications may enhance a bidder's competitiveness:

• Relevant industry certifications beyond SAM.gov
• Experience with similar refrigeration systems or projects
• Advanced technical capabilities or innovative approaches to system design and implementation

This summary provides a comprehensive overview of the RFP for the Helium Refrigeration System, highlighting essential information for potential bidders to assess their fit for the opportunity.