Question 1

What is "HVAC Preventative Maintenance Services - RFQ"?

Accepted Answer

**Summary of HVAC Preventative Maintenance Services RFQ**

**Opportunity Title:** HVAC Preventative Maintenance Services - RFQ  
**Issuing Organization:** United States Department of Agriculture (USDA), Agricultural Research Service (ARS), Facilities Management Division, Agricultural Research Service, APD  
**Location:** Beltsville, Maryland, USA  
**Contact Information:**  
- **Contact Person:** Aaron Dimeo  
- **Email:** aaron.dimeo@usda.gov

**Key Dates:**  
- **Posted Date:** February 12, 2026  
- **Due Date:** February 18, 2026

**Project Scope and Objectives:**  
The USDA ARS is soliciting proposals for HVAC preventative maintenance services. The objective is to ensure the operational efficiency, reliability, and safety of HVAC systems within their facilities through regular maintenance.

**Contract Type:**  
This will be a firm-fixed-price contract; specific estimated value is not mentioned in the available information.

**Mandatory Requirements:**  
1. **Certifications/Registrations:** Contractors must possess appropriate licenses and certifications relevant to HVAC services.
2. **Geographic Restrictions:** Services must be performed at USDA ARS facilities located in Beltsville, Maryland.
3. **Mandatory Qualifications:** 
   - Proven experience in HVAC preventative maintenance.
   - Qualified workforce with relevant certifications.

**Preferred Qualifications (Competitive Advantage):**  
- Experience with similar government contracts or federal facilities.
- Recognized certifications such as EPA Section 608, NATE, or equivalent.
- Demonstrated ability to implement energy-efficient HVAC practices and technologies.

**Key Technical Capabilities Needed:**  
- Proficiency in preventative maintenance practices for various HVAC systems.
- Capability to conduct inspections, repairs, and system management efficiently.
- Familiarity with compliance standards in federal facility operations.

**Deliverables and Performance Standards:**  
- Timely completion of scheduled maintenance tasks.
- Documentation of all maintenance performed, including any issues identified and resolved.
- Adherence to safety standards and regulations throughout service provision.

**Evaluation Criteria:**  
Proposals will be evaluated based on the following criteria:
1. **Technical Approach:** Quality and comprehensiveness of the preventative maintenance plan.
2. **Past Performance:** Relevant experience and success with similar contracts.
3. **Staffing Plan:** Qualifications and certifications of assigned personnel.
4. **Cost-Effectiveness:** Pricing structures and overall cost efficiency.

For businesses in HVAC service provision, this RFQ offers a governmental opportunity with specific requirements tailored toward maintaining and preserving essential facilities. Interested parties should ensure alignment with mandatory qualifications and consider the competitive advantages provided by preferred qualifications.

**Note:** Full details are available via the provided link in the description.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 18, 2026 (1 day left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SBA.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/b01c5a9d0cb94207bdb1cf6c4229019a/view

HVAC Preventative Maintenance Services - RFQ

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