Question 1

What is "Records Management and Historical Records Research - SO"?

Accepted Answer

**PURPOSE & SCOPE:**
- **What is being procured/granted?**: Defence Construction Canada (DCC) is procuring consulting services for Records Management and Historical Records Research related to Unexploded Explosive Ordnance (UXO) and Contaminated Sites.
- **Project scope and objectives**: The project aims to provide "as and when required" professional services, including archival and department research, oral history interviews, information analysis, report writing, Geographic Information System (GIS) utilization, document file management, and data entries to support DND’s contaminated legacy sites management program.
- **Contract type and estimated value**: This is a Standing Offer (SO) with a maximum estimated value of $1,000,000 for a two-year term, extendable for three additional one-year periods for the same amount.

**BUYER INFORMATION:**
- **Issuing organization**: Defence Construction Canada (DCC) / Construction de Défense Canada
- **Contact details**: Jacob Lachapelle (jacob.lachapelle@dcc-cdc.gc.ca)
- **Important dates**: 
  - Posted: January 5, 2026
  - Due: February 17, 2026
  - Performance period: Initial term is two years with potential extensions.

**MANDATORY REQUIREMENTS:**
- **Required certifications/registrations**: 
  - Must hold a valid Designated Organization Screening (DOS) issued by the Contract Security Program (CSP) within Public Services and Procurement Canada (PSPC).
- **Mandatory qualifications**: Consultants must demonstrate experience in archival and historical research, GIS applications, and related document management processes.
- **Set-aside requirements**: None specified.
- **Geographic restrictions or location requirements**: Services will be required at various locations across Canada.

**TECHNICAL REQUIREMENTS:**
- **Key technical capabilities needed**: 
  - Strong expertise in archival research, GIS, and document/file management.
  - Skills in conducting oral history interviews and writing analytical reports.
- **Specific technologies, methodologies, or approaches required**: Proficient use of GIS and document management systems; methods for oral history interviewing and archival research.
- **Deliverables and performance standards**: Detailed reports, summaries of interviews, and effective data management from archival sources.
- **Evaluation criteria**: Proposals will be evaluated based on established criteria detailed in the RFAP.

**PREFERRED QUALIFICATIONS:**
- **Nice-to-have certifications or experience**: Additional certifications in archival science or GIS, and prior experience working with government contracts.
- **Preferred qualifications (not mandatory)**: Familiarity with managing data relating to environmental and safety regulations, historical context in military or defense sectors.
- **Additional evaluation factors that give competitive advantage**: Proven track record of successfully delivering similar consulting services to governmental organizations.

**KEY EVALUATION FACTORS:**
- **How proposals will be evaluated**: Based on technical capability, past performance, and alignment with the RFAP requirements.
- **Weighting of different criteria**: Not specified.
- **Past performance requirements**: Demonstrable previous work in records management, GIS, and related historical research within a government or industrial framework.

This structured summary provides a clear overview of the opportunity, facilitating the assessment of company fit based on the outlined criteria.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 17, 2026 (35 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://www.merx.com/public/solicitations/3778790751/abstract?language=EN

Records Management and Historical Records Research - SO

Actions

Summary

Documents

Description

Additional Information

Source

Source Record ID

Source URL

Status

Is Public

Created

Last Updated

Contact Info Name

Contact Info Email

Contact Info Phone

Organization Address Line

Organization Address City

Organization Address Province

Organization Address Postal Code

Organization Country

Procurement Method

Source System

Reference Number

Amendment Number

Tender Closing Date

Status En

Contracting Entity Name

Procurement Category

Summary Updated At