Question 1

What is "Ottawa Central Experimental Farm - Building 22 - Cooling Coil Replacement"?

Accepted Answer

### PROCUREMENT OVERVIEW
The Department of Agriculture and Agri-Food Canada (AAFC) is seeking a qualified mechanical contractor to replace the existing cooling coils serving three air handling units in Building 22 at the Ottawa Central Experimental Farm. The current cooling coils have reached the end of their useful life and are inadequate for the facility's cooling needs. The project aims to remove the old coils and install new ones to ensure proper climate control within the building.

### ISSUING ORGANIZATION
- **Organization**: Department of Agriculture and Agri-Food (AAFC)
- **Location**: Ottawa, Ontario, Canada
- **Primary Contact**: Claudia Lauzier
- **Email**: claudia.lauzier@agr.gc.ca

### KEY DATES
- **Posted Date**: March 24, 2026
- **Proposal Due Date**: April 22, 2026, at 2:00 PM EDT
- **Optional Site Visit**: April 8, 2026, at 10:00 AM EDT
- **Performance Period**: Contract duration is from the date of award until June 12, 2026.

### CONTRACT DETAILS
- **Contract Type**: Firm-fixed-price
- **Estimated Contract Value**: Not specified
- **Option Years**: None mentioned

### MANDATORY REQUIREMENTS
- **Eligibility**: Only Canadian suppliers and suppliers from applicable trading partners are eligible to submit offers.
- **Security Requirements**: There are security requirements associated with this solicitation; details are provided in the solicitation document.
- **Experience**: Bidders must demonstrate relevant experience in mechanical contracting, specifically in air conditioning installation and maintenance.
- **Insurance**: Contractors must provide proof of insurance as specified in the contract clauses.

### TECHNICAL CAPABILITIES
Bidders should possess expertise in mechanical systems, particularly in air conditioning and refrigeration. Familiarity with the installation and maintenance of cooling coils in air handling units is essential. Knowledge of compliance with environmental regulations and greenhouse gas emissions reduction initiatives may also be beneficial.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Removal of existing cooling coils
- Installation of new cooling coils
- Compliance with all safety and environmental standards
- Timely completion of work within the specified contract period

Performance metrics will likely include adherence to timelines, quality of installation, and compliance with safety standards, although specific metrics are not detailed in the documents.

### EVALUATION CRITERIA
Proposals will be evaluated based on the lowest price technically acceptable (LPTA) approach. Bidders must meet all mandatory requirements to be considered, with price being a significant factor in the evaluation process.

### PREFERRED QUALIFICATIONS
While not mandatory, bidders with certifications in relevant mechanical systems, experience with government contracts, and a proven track record of similar projects may have a competitive advantage. Additional certifications related to environmental sustainability initiatives may also be viewed favorably.

This summary provides a comprehensive overview for potential bidders to assess their fit for the project, ensuring they understand the requirements and expectations set forth by the AAFC.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 22, 2026 (8 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://canadabuys.canada.ca/en/tender-opportunities/tender-notice/cb-39-88015470

Ottawa Central Experimental Farm - Building 22 - Cooling Coil Replacement

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