Question 1

What is "J041--Chiller 7 & Pumps Replacement RFQ"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The Department of Veterans Affairs is seeking bids for the replacement of Chiller 7 and associated pumps at a facility in Tennessee. The project aims to enhance the efficiency and reliability of the cooling systems, which are critical for maintaining optimal operational conditions in the facility. The core need is to ensure that the HVAC systems are up-to-date and capable of meeting the demands of the facility while minimizing downtime during the replacement process.

**ISSUING ORGANIZATION:**  
The issuing organization is the Department of Veterans Affairs, specifically the Network Contract Office 9. The office is located in Tennessee, USA. The primary contact for this opportunity is Kristie Collins, who can be reached at kristie.collins@va.gov.

**KEY DATES:**  
- Posted Date: March 20, 2026  
- Proposal Due Date: April 13, 2026  
- Anticipated Award Date: Not specified  
- Performance Period: Not specified

**CONTRACT DETAILS:**  
The contract type is not explicitly stated in the provided information. The estimated contract value or budget range is also not mentioned. There are no details regarding option years.

**MANDATORY REQUIREMENTS:**  
Bidders must meet the following mandatory requirements to be considered eligible:  
- Registration in SAM.gov is required.  
- There are no specific security clearances mentioned.  
- Set-aside restrictions are not detailed, but bidders should verify if there are any applicable small business designations (e.g., SDVOSB, WOSB).  
- No geographic restrictions are specified, but the place of performance is in Tennessee.  
- Minimum years of experience or past performance requirements are not provided.  
- Bonding or insurance requirements are not mentioned.

**TECHNICAL CAPABILITIES:**  
Bidders should possess expertise in HVAC systems, specifically in the replacement and installation of chillers and pumps. Familiarity with industry standards and best practices in HVAC installation and maintenance is essential. Knowledge of energy-efficient systems and compliance with relevant regulations may also be beneficial.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include the successful replacement of Chiller 7 and associated pumps, with a focus on minimizing disruption to facility operations. Specific milestones, reporting requirements, and performance metrics are not detailed in the provided information.

**EVALUATION CRITERIA:**  
The evaluation criteria for proposals are not explicitly stated. Bidders should prepare to demonstrate their technical approach, past performance, and pricing strategy, as these are typically key factors in government procurement evaluations.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with additional certifications in HVAC systems, experience with federal contracts, and a proven track record of similar projects may have a competitive advantage. Familiarity with energy-efficient technologies and sustainable practices could also be favorably considered.

This summary provides a comprehensive overview of the opportunity for potential bidders to assess their fit for the project.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 13, 2026 (10 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: null.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/7fe51040b6eb4913a847f31e9458d7cd/view

J041--Chiller 7 & Pumps Replacement RFQ

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