RFEOI - Inspection,Certification,Maintenance & Minor Repair of Fall proctection

English Description DEFENCE CONSTRUCTION CANADA (DCC) – Project No. PRO25SC1 – The Inspection, Certification, Maintenance and Minor Repair of Fall Protection Systems for the Department of National Defence at CFB Esquimalt and 19 Wing Comox, British Columbia. Defence Construction Canada (DCC) invites contractors to express their interest in providing all labour, materials, and equipment necessary to provide required inspection, testing and maintenance services related to Fall Protection Systems at CFB Esquimalt and 19 Wing Comox, British Columbia. This Request for Expression of Interest (RFEOI) is the first step of a two-step solicitation process, the second step being the Tender Phase. Only contractors that have expressed their interest through the Electronic Bidding System prior to the closing date and time of this RFEOI will be invited to submit a proposal at the second stage. Only submissions received in accordance with the requirements of the Electronic Bidding System will be considered. Only the contractors who will have responded to this RFEOI will be invited to submit a bid during the Tender Phase. DCC reserves the right to terminate this solicitation at the end of the RFEOI. This solicitation is being conducted in accordance with the requirements set out in the Canadian Free Trade Agreement (CFTA), the Canada-European Union Comprehensive Economic and Trade Agreement (CETA) and the World Trade Organization Agreement on Government Procurement (WTO-GPA). Project background The contractor will complete annual inspection and 5-year load test for fall protection systems for a set of buildings at Comox and Esquimalt bases. Any deficiencies identified during the annual inspection or load test will be addressed. Documents Technical plans and specifications are not available during this RFEOI and will be provided during the Tender Phase; however, the following Service Contract Documents, are provided: DCL193SE – Instructions to Tenderers For Electronic Bidding DCL32S – General Conditions – Services DCL32F – Contract Security Conditions DCL25S – Terms of Payment – Services DCL243S – Insurance Conditions – Services DCL232 – Insurer’s Certificate of Insurance DCL 244S - Supplementary Conditions – Services DCL80 - Contractor Performance Evaluation Report Form (CPERF) DCL81 - Performance Evaluations Guidelines Tenderers are advised that this contract is subject to DCC's Procurement Code of Conduct, which can be downloaded at https://www.dcc-cdc.gc.ca/industry/forms. A contractor or supplier who has been declared ineligible or suspended by Public Services and Procurement Canada under its Ineligibility and Suspension Policy and whose period of ineligibility or suspension may not have expired will not be able to proceed to the second stage. Bid security will be required during the Tender Phase in accordance with DCL193SE- Instructions for Tenderers for Electronic Bidding item 5. Estimate The Service Cost estimate for this Contract is $3,800,000.00 over the 9-year period. This amount includes all cost related to inspection, testing, maintenance and minor repair services related to fall protection systems. This amount excludes HST/GST. Schedule DCC will proceed with the Tender Phase around October 20, 2026. The initial period of service will be three (3) years from Service Commencement date. If mutually agreeable between the contractor and DCC, the Contract may be extended for up to two (2) additional three (3) year periods beyond the initial period. Site visit No site visits will be offered during the RFEOI. Access to information Act Tenderers are advised that DCC is subject to the provisions of the Access to Information Act (Canada). Information submitted may be eligible for disclosure in accordance with the requirements of the Act. Questions and clarifications Any questions or requests for clarification must be submitted in writing to DCC's point of contact whose contact information can be found in the Electronic Bid System. DCC reserves the right to request clarification and/or confirmation regarding any aspect of this RFEOI to the Tenderer. In such a case, the DCC’s point of contact will be responsible for making the request. The request for clarification and/or confirmation will be sent to the contact person identified on the Electronic Submission System. Language of the Tender and the contract By submitting a response to this RFEOI, Tenderers will be invited to choose the desired official language for the tender documents and any resulting contract. In the Tender Phase, tender documents will be published in the language chosen by the Tenderer in the Electronic Bid System. Unless otherwise specified in the Contract, all Contract Documents to which the Contract applies or refers, as well as all deliverables, documents, reports and results of the work, services or goods that the Contractor submits, provides, or delivers to DCC or Canada in connection with the performance of the Contract, shall be in the language chosen by the Contractor on the Electronic Bid System. Joint venture A joint venture is an association of two or more parties that pools their funds, assets, knowledge, expertise, or other resources into a joint business venture, sometimes called a consortium, to bid together for a requirement. Tenderers submitting interest as a joint venture will be required to clearly indicate in the Electronic Submission System that they are forming a joint venture and should provide the following information: the name of the joint venture, if applicable, the name of the representative of the joint venture, i.e., the member chosen by the other members to represent them, if applicable, the name of each member of the joint venture. Security Requirements During Service Period The Contractor will be required to hold, at all times during the performance of the contract, at least a valid Designated Organization Screening (DOS) issued by Public Services and Procurement Canada's (PSPC) Contract Security Program (CSP). In the case of a joint venture, all parties to the joint venture must hold at least a valid Designated Organization Screening (DOS). DCC has issued an Advance Procurement Notice (APN) number 86125 to allow contractors that do not hold a valid Designated Organization Screening (DOS) security clearance to initiate the sponsorship process prior to the launch of the tender phase. For information on the sponsorship process, consult the APN on MERX or visit https://www.dcc-cdc.gc.ca/industry/security-requirements. To be eligible to participate in the tender phase, a Tenderer who does not hold a valid Designated Organization Verification (DOS) security clearance will be required to: have submitted a Sponsorship application prior to the date of publication of the Tender phase (second step Tender Phase) as indicated in the Electronic Bidding System (MERX); meet all material requirements of the sponsorship application package by the closing date of the tender call (Tender phase) as indicated in the Electronic Bidding System (MERX); and Have submitted a response to this RFEOI. ” sponsorship application” means the activity of having completed the questionnaire on the DCC web page and having forwarded the answers to the DCC Industrial Security Program (ISP)”. ” sponsorship application package” means the activity of completing and forwarding the following forms to the DCC Industrial Security Program (ISP): the Application for Registration (AFR) for Canadian legal entities form, the Company Security Officer form, the Security Agreement form, the Security Clearance form, the Fingerprints Applicant form, the Alternate Company Security form and the Personnel Screening form”. Failure to comply with these requirements will result in a tenderer not being allowed to participate in the tender phase. However, if DCC determines, in its sole discretion that the tenderer could not comply with these requirements because of an undue administrative delay on the part of CSP or DCC, DCC may, in its sole discretion, allow the tenderer to participate in the tender phase. Closing location Responses to this RFEOI must be received through the Electronic Bidding System. Responses sent by fax, mail or email will not be accepted. Closing Date and Time The closing date and time indicated in the Electronic Submission System will be the official closing date and time of this RFEOI.Bidding and Documents are available on http://www.merx.com. Fees may apply; See https://www.merx.com/public/pricing for more information.