Organization and Management of Canada’s Presence at the Paris and Farnborough International Airshows in 2027 and 2028

PROCUREMENT OVERVIEW

The Department of Industry (ISED) is seeking a contractor to organize and manage Canada’s presence at the International Paris Air Show (PAS) in June 2027 and the Farnborough International Airshow (FIA) in July 2028. The project aims to showcase and promote the Canadian aerospace and defense industry to a global audience, facilitating trade, investment, and networking opportunities. Key objectives include providing affordable exhibition opportunities for small and medium-sized enterprises (SMEs) and informing Canadian firms about international business prospects.

ISSUING ORGANIZATION

• Organization: Department of Industry (ISED)
• Location: Ottawa, Ontario, Canada
• Primary Contact: Jessica Cadieux
• Email: [email protected]

MANDATORY REQUIREMENTS

• Experience: Proven experience in organizing large-scale international trade shows, particularly in the aerospace and defense sectors.
• Consultation: Ability to consult with industry stakeholders and coordinate cost-sharing arrangements between the government and industry.
• Bilingual Services: Provision of bilingual receptionist services during trade show hours.
• Physical Presence Management: Capability to manage logistics including construction, organization, and dismantling of the Canadian Pavilion and associated spaces.

TECHNICAL CAPABILITIES

• Event Management: Expertise in event planning and management, including the design and construction of exhibition spaces.
• Logistics Coordination: Skills in coordinating logistics for meetings and networking events.
• Audio/Visual Setup: Proficiency in setting up A/V equipment for presentations and events.
• Accessibility Solutions: Ability to provide real-time translation/interpretation services if required.

DELIVERABLES AND PERFORMANCE STANDARDS

• Physical Presence: Management of the Canadian Pavilion, including the Canadian Pavilion Lounge, meeting rooms, and Showcase Canada area.
• Event Coordination: Scheduling and supporting industry events and programming within the Pavilion.
• Booking System: Administration of a meeting room booking system for industry participants.
• Daily Operations: Ensuring a welcoming and professional environment for stakeholders.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Technical Approach: Understanding of the project requirements and proposed methodology.
• Past Performance: Relevant experience in similar projects.
• Price: Cost-effectiveness of the proposal.
  The evaluation will likely follow a best-value approach, prioritizing technical capability and experience over lowest price.

PREFERRED QUALIFICATIONS

• Industry Certifications: Preferred certifications in event management or related fields.
• Previous Engagements: Experience with Canadian government contracts or similar international trade shows.
• Network: Established connections within the aerospace and defense industry that could facilitate networking opportunities.

This summary provides essential information for potential bidders to assess their fit for the opportunity to manage Canada’s presence at the upcoming international airshows.