Preventative Maintenance for the Uninterruptable Power Supply System, U.S Embassy Windhoek

PROCUREMENT OVERVIEW:
The U.S. Embassy in Windhoek is seeking a contractor to provide preventative maintenance services for its Uninterruptable Power Supply (UPS) system. The core objective is to ensure the reliability and operational efficiency of the UPS system, which is critical for maintaining continuous power supply to essential embassy operations. This project encompasses routine inspections, testing, and servicing of the UPS equipment to prevent failures and extend the system's lifespan.

ISSUING ORGANIZATION:
The opportunity is issued by the U.S. Department of State, specifically the U.S. Embassy in Windhoek, located in Windhoek, Namibia. The primary contact for this RFP is David Newton, who can be reached at [email protected].

KEY DATES:

• Posted Date: August 6, 2026
• Proposal Due Date: September 9, 2026, at 3:00 PM
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS:
The contract type is not explicitly stated, but bidders should prepare for a firm-fixed-price arrangement. The estimated contract value or budget range has not been disclosed, and there are no mentions of option years.

MANDATORY REQUIREMENTS:
Bidders must meet the following requirements to be considered eligible:

• Certifications and Registrations: Must be registered in SAM.gov.
• Security Clearances: No specific security clearances are mentioned.
• Set-Aside Restrictions: No specific set-aside restrictions are indicated.
• Geographic Restrictions: Services must be performed at the U.S. Embassy in Windhoek, Namibia.
• Experience Requirements: Bidders should demonstrate a minimum of five years of experience in maintaining UPS systems or similar electrical equipment.
• Insurance Requirements: Proof of liability insurance is required, though specific amounts are not detailed.

TECHNICAL CAPABILITIES:
Bidders should possess expertise in UPS systems, including knowledge of various UPS technologies, maintenance protocols, and troubleshooting methodologies. Familiarity with industry standards and best practices for electrical maintenance is essential.

DELIVERABLES AND PERFORMANCE STANDARDS:
Key deliverables include scheduled maintenance reports, service logs, and compliance documentation. Performance standards may include timely completion of maintenance tasks, adherence to safety protocols, and responsiveness to emergency service requests, although specific metrics are not detailed.

EVALUATION CRITERIA:
Proposals will be evaluated based on technical approach, past performance, and price. The evaluation is expected to follow a best-value approach, emphasizing the quality of the technical proposal alongside cost considerations.

PREFERRED QUALIFICATIONS:
While not mandatory, bidders with the following qualifications will have a competitive advantage:

• Preferred certifications in electrical maintenance or UPS systems.
• Experience with government contracts or work in embassy environments.
• Advanced technical capabilities or specialized training in UPS technologies.

This summary provides a comprehensive overview of the opportunity for bidders to assess their fit for the project.