Question 1

What is "19WA8026Q0012 - Preventative Maintenance on 3x Fire Suppression Systems at U.S. Embassy Windhoek"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The U.S. Embassy in Windhoek is seeking to procure preventative maintenance services for three fire suppression systems. The core objective of this project is to ensure the reliability and operational efficiency of these critical safety systems, which are essential for protecting embassy personnel and property from fire hazards. The maintenance services will involve regular inspections, testing, and necessary repairs to uphold compliance with safety standards and regulations.

**ISSUING ORGANIZATION:**  
The issuing organization is the U.S. Department of State, specifically the U.S. Embassy in Windhoek. The full location is Windhoek, Namibia. The primary contact for this opportunity is David Norman, who can be reached at NormanDA@state.gov.

**KEY DATES:**  
- Posted Date: March 23, 2026  
- Proposal Due Date: April 8, 2026, at 15:00 UTC  
- Anticipated Award Date: Not explicitly mentioned  
- Performance Period: Not explicitly mentioned

**CONTRACT DETAILS:**  
The contract type is not specified in the provided information. There is no estimated contract value or budget range mentioned, nor are there any details regarding option years.

**MANDATORY REQUIREMENTS:**  
Bidders must meet the following mandatory requirements to be considered eligible:  
- Registration in SAM.gov is required.  
- No specific certifications or security clearances are mentioned, but bidders should be prepared to comply with any applicable security protocols for working with U.S. government entities.  
- There are no set-aside restrictions indicated.  
- Bidders must have a minimum of five years of experience in fire suppression system maintenance or related services.  
- Proof of insurance or bonding requirements is not specified but may be necessary for compliance with U.S. government contracting standards.

**TECHNICAL CAPABILITIES:**  
Bidders should possess specific technical skills related to fire suppression systems, including knowledge of various fire suppression technologies and methodologies. Familiarity with relevant safety standards and regulations applicable to U.S. embassies is also essential.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include scheduled maintenance reports, inspection logs, and compliance documentation. Performance standards may include adherence to maintenance schedules and timely reporting of any issues or required repairs, although specific metrics are not detailed in the provided information.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on several factors, including technical approach, past performance, and price. The specific weighting of these factors is not detailed, but it is important to note whether the evaluation will follow a best-value or lowest-price technically acceptable approach.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with certifications in fire safety (such as NICET certification) or experience working with U.S. government contracts may have a competitive advantage. Additional experience with international contracts or familiarity with embassy operations could also be viewed favorably.

This summary provides a comprehensive overview of the opportunity, highlighting the key aspects that potential bidders need to assess their fit for the project.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 8, 2026 (5 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 23899.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: NONE.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/edf31e7e0ed44151b88f90dc5d9816da/view

19WA8026Q0012 - Preventative Maintenance on 3x Fire Suppression Systems at U.S. Embassy Windhoek

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