Room rental and hospitality services for the 2026 Financial Crime Coordination Centre’s (FC3) Anti-Money Laundering (AML) “Spin Cycle” Conference

Summary of the Opportunity for Room Rental and Hospitality Services for the 2026 FC3 AML “Spin Cycle” Conference

1. Purpose:
   The main purpose of this Request for Proposal (RFP) is to procure room rental and hospitality services for the Financial Crime Coordination Centre’s (FC3) annual Anti-Money Laundering (AML) “Spin Cycle” Conference in February 2026. It aims to facilitate the organization of the conference, which will include presentations for up to 250 in-person attendees as well as virtual participants, adhering to government of Canada language and accessibility policies.

2. Buyer Information:
   The issuing organization is the Department of Public Safety and Emergency Preparedness (PS) of Canada.

   • Contact Person: Katrine Hermann-Hincke
   • Position: Senior Contracting and Procurement Officer
   • Email: [email protected]
   • Phone: 819-664-8591
   • Physical Address: 269 Laurier Avenue West, Ottawa, ON K1A 0P8, Canada

3. Important Dates:

   • Publication Date: October 10, 2025
   • Proposal Closing Date: November 6, 2025, at 2:00 PM EDT

4. Key Requirements:

   • Venue Location: The venue must be located within a 5 km radius of the specified address at 269 Laurier Avenue West, Ottawa, Ontario.
   • Room Rental: Requirements include room rental for three consecutive days between February 23 and February 27, 2026, with setup needed on the day prior to the conference.
   • Hospitality Services: These services will be required during the conference days but not on the setup day.
   • Technical Requirements: The conference must accommodate hybrid attendance, necessitating appropriate audiovisual and technical facilities.
   • Compliance: All services must meet the language and accessibility policies as well as comply with the Canada - Korea Free Trade Agreement (CKFTA).

Bidders must submit their proposals exclusively to the provided email address by the closing date, ensuring all submissions adhere to the outlined formats and conditions for consideration. The procurement is classified as unclassified and involves no security requirements.

This opportunity presents potential vendors a chance to engage in a significant governmental event, with an emphasis on providing high-quality service to support a crucial financial crime conference.