Question 1

What is "On-Call Architectural Services"?

Accepted Answer

### PROCUREMENT OVERVIEW
The City of Palm Springs is seeking qualified architectural firms to provide on-call architectural services on an as-needed basis. The scope of work includes maintaining, rehabilitating, modernizing, and expanding public facilities such as City Hall, Fire Stations, Police Headquarters, the Palm Springs International Airport, and various parks and recreational facilities. The City aims to establish a pool of pre-qualified consultants to support ongoing and anticipated capital improvement projects, facility condition upgrades, code compliance, sustainability enhancements, and space planning initiatives.

### ISSUING ORGANIZATION
City of Palm Springs  
3200 E. Tahquitz Canyon Way  
Palm Springs, California, US  
Primary Contact: Anthony Acosta  
Email: Anthony.Acosta@palmspringsca.gov

### KEY DATES
- Posted Date: March 26, 2026
- Proposal Due Date: April 23, 2026, at 7:00 PM PDT
- QA Deadline: April 16, 2026, at 12:00 PM PDT
- Anticipated Start Date: July 2026
- Performance Period: Up to 5 years

### CONTRACT DETAILS
- Contract Type: On-call services agreement (Lump Sum)
- Estimated Contract Value: Not to exceed $5 million over the full term (approximately $1 million annually)
- Note: Projects funded by Federal or State grants may be excluded from this contract.

### MANDATORY REQUIREMENTS
1. **Experience**: Minimum of 15 years providing architectural services for public works projects and at least 25 years in architectural services as a business.
2. **Related Projects**: Must list three projects completed within the last five years that involved architectural services for a public agency, each with a contract price of $250,000 or more for architectural services.
3. **Business License**: Must obtain a City of Palm Springs Business License after award but before contract finalization.

### TECHNICAL CAPABILITIES
Responders should demonstrate expertise in architectural services relevant to public facilities, including but not limited to sustainability and energy efficiency enhancements, facility condition assessments, and compliance with building codes.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables will include architectural designs, project plans, and compliance documentation for various public facility projects. Performance standards will be evaluated based on the timely delivery of services and adherence to project specifications.

### EVALUATION CRITERIA
Proposals will be evaluated based on the following:
- Experience and qualifications (pass/fail basis)
- Past performance on similar projects
- Technical approach and methodology
- Cost considerations (though specific weighting is not provided)

### PREFERRED QUALIFICATIONS
While not mandatory, firms with experience in sustainable design practices, familiarity with local regulations, and a strong portfolio of public agency projects will have a competitive advantage. Additional certifications in relevant architectural standards may also be viewed favorably.

This summary provides a comprehensive overview of the opportunity, enabling potential bidders to assess their fit and prepare competitive proposals.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 23, 2026 (20 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://vendors.planetbids.com/portal/47688/bo/bo-detail/140064

On-Call Architectural Services

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