Question 1

What is "51019-260821_VAC_Event Management Services"?

Accepted Answer

**Opportunity Summary: 51019-260821_VAC_Event Management Services**

**Procurement Overview:**  
The Department of Public Works and Government Services (PSPC), on behalf of Veterans Affairs Canada (VAC), seeks proposals for Event Management Services. This requirement includes the planning, coordination, and delivery of services for domestic and international events and ceremonies.

**Project Scope and Objectives:**  
The scope encompasses a comprehensive range of event management tasks, including but not limited to:
- Travel arrangements
- Accommodation bookings
- Logistical coordination
- On-site event management

The aim is to ensure smooth execution of various ceremonies and events, resulting in high-quality participant experiences.

**Issuing Organization and Contact Details:**  
- **Organization:** Department of Public Works and Government Services (PSPC)  
- **Contact:** Marc Roussel (SPAC/PSPC)  
- **Email:** marc.roussel@tpsgc-pwgsc.gc.ca

**Important Dates:**  
- **Posted:** January 30, 2026  
- **Due Date for Proposals:** February 27, 2026  
- **Performance Period:** From date of award to March 31, 2029, with options for up to two (2) additional one-year extensions at Canada’s discretion.

**Contract Type:**  
This is a service contract, with the potential for extensions based on performance and discretion.

**Set-Aside Requirements:**  
- The procurement is conditionally set aside for Indigenous businesses. If two or more compliant submissions from Indigenous enterprises are received, only those will be evaluated.

**Geographic Restrictions:**  
The requirement is limited to Canadian services, aligning with the Canadian Free Trade Agreement (CFTA).

**Mandatory Qualifications:**
- Experience in event management for international and domestic events.
- Proven logistical coordination capabilities.

**Key Technical Capabilities Needed:**
- Strong organizational skills for planning and executing events.
- Effective on-site management practices.

**Deliverables and Performance Standards:**  
Deliverables include complete event management from planning to execution, including post-event reporting if required. Performance standards will assess the quality, efficiency, and satisfaction of all stakeholders involved.

**Evaluation Criteria:**
- Proposals will be evaluated based on the completeness and quality of the submission, relevant experience, and the ability to meet or exceed the stated service requirements.

**Preferred Qualifications for Competitive Advantage:**
- Established track record with public sector clients or similar large-scale events.
- Existing relationships with travel, accommodation, and logistics providers.

**Proposal Submission Process:**  
All proposals must be submitted electronically via the SAP Business Network. Interested parties must ensure compliance with security requirements outlined in the solicitation documents, which will be available on CanadaBuys and the SAP Business Network.

**Important Note:** Security requirements will apply to the contract, and specific methodologies for deliverables must align with public sector standards.

This summary outlines crucial matchable criteria for evaluating potential suppliers of event management services and showcases key information relevant for Indigenous businesses in the procurement process.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is February 27, 2026 (9 days left).

Question 3

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://portal.us.bn.cloud.ariba.com/dashboard/public/appext/comsapsbncdiscoveryui#/RfxEvent/preview/1110003829?anId=ANONYMOUS

51019-260821_VAC_Event Management Services

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