J041--AHU PM & Filter Evaluation

PROCUREMENT OVERVIEW:
The Veterans Affairs Department is seeking proposals for the evaluation and preventive maintenance (PM) of Air Handling Units (AHUs) and their filters. The core objective of this project is to ensure the efficient operation and reliability of AHUs within the VA facilities, thereby enhancing the overall indoor air quality and comfort for veterans and staff. The project scope includes a thorough assessment of existing AHUs, identifying maintenance needs, and implementing a filter evaluation process to optimize performance.

ISSUING ORGANIZATION:
The issuing organization is the Department of Veterans Affairs, Network Contract Office 23, located in Minnesota, USA. The primary contact for this opportunity is Erica Miller, who can be reached via email at [email protected].

KEY DATES:

• Posted Date: August 4, 2026
• Proposal Due Date: August 21, 2026
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS:
The contract type is not explicitly mentioned in the provided information. However, bidders should prepare for a potential firm-fixed-price or time-and-materials arrangement based on typical government contracts. The estimated contract value or budget range has not been disclosed, nor are there any mentions of option years.

MANDATORY REQUIREMENTS:
Bidders must meet the following mandatory requirements to be considered eligible:

• Registration in SAM.gov is required.
• There are no specific security clearances mentioned.
• The opportunity is likely set aside for small businesses, but specific set-aside restrictions (e.g., SDVOSB, HUBZone) are not detailed.
• Bidders must demonstrate a minimum of five years of experience in HVAC maintenance and evaluation.
• Proof of liability insurance may be required, although specific bonding or insurance requirements are not detailed.

TECHNICAL CAPABILITIES:
Bidders should possess expertise in HVAC systems, particularly in preventive maintenance and evaluation of air handling units. Familiarity with industry standards for air quality and HVAC performance metrics is essential. Knowledge of filter technologies and maintenance practices will also be critical.

DELIVERABLES AND PERFORMANCE STANDARDS:
Key deliverables include a comprehensive evaluation report of the AHUs, a maintenance schedule, and recommendations for filter replacements. Performance metrics may include response times for maintenance requests and adherence to scheduled maintenance timelines, although specific performance standards are not outlined.

EVALUATION CRITERIA:
Proposals will be evaluated based on a combination of technical approach, past performance, and pricing. The weighting of these factors has not been explicitly stated, but bidders should prepare for a best-value evaluation approach.

PREFERRED QUALIFICATIONS:
While not mandatory, preferred qualifications include certifications in HVAC systems (e.g., NATE, EPA), experience with government contracts, and a proven track record of successful projects in similar settings. Bidders with advanced technical capabilities in energy-efficient HVAC solutions may also receive favorable consideration.

This summary provides a comprehensive overview for potential bidders to assess their fit for the opportunity presented by the Department of Veterans Affairs.