Request for Information – Major Case Management – Conservation and Protection Branch

Summary of Opportunity: Request for Information – Major Case Management – Conservation and Protection Branch

Issuing Organization:
Department of Fisheries and Oceans (DFO)
Contact: Meenu Bhatia ([email protected])

What is Being Procured:
The DFO is conducting a Request for Information (RFI) to gather data on proven solutions for an Enforcement and Major Case Management System (CMS). This is a preliminary step not leading to a contract but intended to inform future procurement strategies.

Project Scope and Objectives:

• To identify commercially available applications that enhance the management, efficiency, and effectiveness of the DFO's Conservation and Protection branch’s enforcement operations.
• A focus on low-risk solutions that may later contribute to the development of a Request for Proposal (RFP).

Important Dates:

• Posted Date: September 9, 2025
• Response Due Date: January 16, 2026, at 2:00 PM EST

Contract Type and Estimated Value:

• This RFI does not result in any contractual obligation or provide an estimated contract value, as it is strictly for information gathering.

Required Certifications/Registrations:

• No specific certifications or registrations are mandated at this stage.

Mandatory Qualifications:

1. Provide comprehensive responses including comments, concerns, and alternatives to the stated requirements.
2. Clearly outline any assumptions made in responses.
3. Responses to specific questions detailed in Annex A of the RFI document.

Preferred Qualifications:

1. Experience providing similar enforcement and case management solutions to other government or regulatory bodies.
2. Capability to demonstrate products through initial virtual demos (scheduled from late November 2025 to January 2026).

Geographic Restrictions:

• No geographic restrictions are noted; responses may be submitted in English or French.

Key Technical Capabilities Needed:

1. Functionality to support customizable workflows with tracking for judicial proceedings.
2. Integration capabilities with court modules and evidence management.
3. Features supporting automated alerts, communication logs, and audit-ready documentation.

Specific Technologies or Methodologies Required:

• Comprehensive-off-the-shelf (COTS) solutions are preferred.
• Effective integration of existing technologies in enforcement operations.

Deliverables and Performance Standards:

• Qualitative information concerning deployment cost drivers, ongoing support considerations, and potential impacts for the CMS.
• High-level estimates related to the functional capabilities necessary for the DFO's needs.

Evaluation Criteria:

• Responses will be reviewed for their relevance and effectiveness regarding the DFO's objectives, but proposals will not be formally evaluated in a competitive sense.
• Transparency and detailing regarding capabilities, workflows, and past experience will be significant in forming feedback for future procurement plans.

Proposals Evaluation Process:

• Responses will contribute to developing procurement strategies and support budget planning for future projects. There will be no pre-identified shortlist, and all respondents will be treated equally with respect to response review.

This RFI aims to gather insights to better understand potential solutions and industry capabilities without any binding commitment for future contracts.