Electronic Health Records System

PROCUREMENT OVERVIEW:
The Government of the Northwest Territories (GNWT) is seeking proposals for an Electronic Health Records (EHR) System on behalf of the Department of Health and Social Services. The objective is to implement a comprehensive EHR solution that meets the healthcare needs of the region, enhancing patient care and streamlining health information management. The system should facilitate efficient data management, improve accessibility to medical records, and ensure compliance with healthcare regulations.

ISSUING ORGANIZATION:
The issuing organization is the Government of the Northwest Territories (GNWT), located in Yellowknife, NT, Canada. The primary contact for this RFP is the Contract Administrator, reachable via email at [email protected].

KEY DATES:

• Posted Date: May 1, 2026
• Proposal Due Date: August 24, 2026, by 17:00 (local time)
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS:
The procurement method is a competitive, open invitation to bid. The contract type and estimated value are not explicitly mentioned in the provided documents.

MANDATORY REQUIREMENTS:
Bidders must meet the following mandatory requirements to be considered eligible:

• Required certifications and registrations: Specific certifications are not listed, but bidders should be prepared to demonstrate compliance with relevant healthcare IT standards.
• Required security clearances: Not specified.
• Set-aside restrictions: None mentioned.
• Geographic restrictions: The project is intended for the Northwest Territories.
• Minimum years of experience: Not explicitly stated, but bidders should have relevant experience in implementing EHR systems.
• Bonding or insurance requirements: Not specified.

TECHNICAL CAPABILITIES:
Bidders should possess expertise in the following areas:

• Document management software
• Database management system software
• Medical software development
• Cloud-based platform as a service (PaaS)
• Platform software as a service

DELIVERABLES AND PERFORMANCE STANDARDS:
While specific deliverables and performance metrics are not detailed, bidders should anticipate requirements for system implementation, user training, ongoing support, and maintenance. Proposals should include a plan for meeting performance standards related to system uptime, data security, and user satisfaction.

EVALUATION CRITERIA:
Proposals will be evaluated based on criteria that may include technical approach, past performance, and pricing. The exact weighting of these factors is not provided, but bidders should prepare to demonstrate their capability to deliver a high-quality EHR solution that meets the needs of the GNWT.

PREFERRED QUALIFICATIONS:
While not mandatory, the following qualifications may provide a competitive advantage:

• Experience with similar EHR implementations in remote or northern regions.
• Familiarity with healthcare regulations in Canada.
• Preferred certifications in relevant technologies or methodologies related to EHR systems.

Bidders are encouraged to review all addenda and related documents available at the provided GNWT contracts website to ensure compliance with any updates or additional requirements.