City of Lloydminster - Request for Proposal - COL - Electronic Permit Software

PROCUREMENT OVERVIEW:
The City of Lloydminster is seeking proposals from qualified vendors for the provision, implementation, configuration, training, and ongoing support of a modern electronic permitting software solution. The core objective is to enhance the efficiency and effectiveness of the City’s permitting processes, providing a user-friendly platform for both the City staff and the public.

ISSUING ORGANIZATION:
City of Lloydminster
Lloydminster, Alberta, Canada
Primary Contact: Natasha Pidkowa
Email: [email protected]

KEY DATES:

• Posted Date: August 6, 2026
• Proposal Due Date: September 1, 2026
• Anticipated Award Date: Not specified
• Performance Period: Not specified

CONTRACT DETAILS:
The contract type is not explicitly mentioned in the RFP. There is no estimated contract value or budget range provided, nor are there any option years indicated.

MANDATORY REQUIREMENTS:
Bidders must meet the following mandatory requirements to be considered eligible:

• Specific certifications and registrations are not detailed in the RFP.
• No security clearances are mentioned.
• There are no set-aside restrictions specified.
• Geographic restrictions or place-of-performance requirements are not outlined.
• Minimum years of experience or past performance requirements are not provided.
• Bonding or insurance requirements are not mentioned.

TECHNICAL CAPABILITIES:
While specific technical skills and technologies are not detailed, bidders should possess expertise in electronic permitting software solutions. Familiarity with user-friendly interfaces, integration capabilities with existing systems, and compliance with municipal regulations may be inferred as necessary.

DELIVERABLES AND PERFORMANCE STANDARDS:
The RFP does not specify key deliverables, milestones, reporting requirements, or performance metrics. Bidders should prepare to outline their approach to implementation, training, and ongoing support as part of their proposals.

EVALUATION CRITERIA:
The RFP does not explicitly state the evaluation criteria, including weighting or priority of factors. Bidders should anticipate that technical approach, past performance, and pricing will be significant components of the evaluation process, although specific details are not provided.

PREFERRED QUALIFICATIONS:
Preferred qualifications are not explicitly listed in the RFP. However, experience with similar municipal software solutions, strong customer support capabilities, and positive past performance in similar projects may provide a competitive advantage.

In summary, bidders interested in this opportunity should focus on their experience with electronic permitting solutions, their ability to provide comprehensive support and training, and their approach to ensuring user satisfaction. Given the lack of detailed requirements, vendors should also be prepared to demonstrate flexibility and adaptability in their proposals.