This opportunity has closed
The submission deadline was December 23, 2025. This page is kept for reference purposes.
Scanity Multi-Year Support Renewal
Library and Archives of Canada (LAC)
CanadaBuys Posted: December 3, 2025
AI Summary
PURPOSE & SCOPE:
- What is being procured/granted?: Renewal of multi-year support for Scanity motion picture film scanners.
- Project scope and objectives: Provide extended support and maintenance services for the Scanity film scanners located at the Gatineau Preservation Centre, ensuring optimal operation and functionality.
- Contract type and estimated value: The contract is structured for one (1) year with two (2) additional one-year option periods. The estimated value is $602,378.00 (GST/HST extra).
BUYER INFORMATION:
- Issuing organization: Library and Archives of Canada (LAC)
- Contact details:
Elyse Le Guerrier
Senior Procurement and Material Management Officer
550 de la Cité Blvd., Gatineau, QC K1A 0N4
Telephone: 343-991-1217
E-mail: [email protected] - Important dates:
- Posted: December 3, 2025
- Due: December 23, 2025, at 2:00 PM EST
- Performance period: February 1, 2026, to January 31, 2027, with two optional periods.
MANDATORY REQUIREMENTS:
- Mandatory qualifications: The bidder must be an authorized agent of Digital Film Technologies (DFT) to offer the “Total Care” SLA support package in Canada.
- Geographic restrictions: Suppliers must be based in Canada.
TECHNICAL REQUIREMENTS:
- Key technical capabilities needed:
- 24/7 telephone support for troubleshooting and remote diagnosis.
- Coverage for repair costs associated with the refurbishment of eligible components as per “Total Care” agreement.
- Provision of spare and consumable parts.
- Onsite emergency maintenance and annual preventative maintenance visits.
- Regular software updates and upgrades for the Scanity systems.
PREFERRED QUALIFICATIONS:
- Nice-to-have certifications or experience: Experience in servicing motion picture film scanners or similar high-precision equipment.
KEY EVALUATION FACTORS:
- How proposals will be evaluated: Proposals will be assessed based on the submission of a statement of capabilities demonstrating the required qualifications and alignments with the project objectives outlined in the ACAN.
This structured summary serves as a clear depiction of the opportunity available through the Library and Archives of Canada, allowing potential suppliers to easily assess their fit against the requirements set forth.
Due Date
December 23, 2025
(Overdue)
Solicitation #
5Z011-26-0133
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Description
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- Advance Contract Award Notice (ACAN) An ACAN is a public notice indicating to the supplier community that a department or agency intends to award a contract for goods, services or construction to a pre-identified supplier, thereby allowing other suppliers to signal their interest in bidding, by submitting a statement of capabilities. If no supplier submits a statement of capabilities that meets the requirements set out in the ACAN, on or before the closing date stated in the ACAN, the contracting officer may then proceed with the award to the pre-identified supplier. 2. Definition of the requirement Library and Archives Canada has a requirement for the provision of extended support and maintenance service level agreement for its “Scanity” motion picture film scanners installed in the Gatineau Preservation Centre. The required services include: • 24 hour, 7 days a week telephone support for the troubleshooting and remote diagnosis of equipment issues. • Coverage for all repair costs incurred for all eligible equipment or components that must be sent back to the factory for refurbishment as covered by DFT’s “Total Care” service level agreement. • Providing all spare parts and replacing all eligible consumable/wearable components as covered by DFT’s “Total Care” service level agreement. • Onsite emergency maintenance and repair services by a DFT authorized technician (all labour and travel expenses included) as covered by DFT’s “Total Care” service level agreement. • One (1) preventative maintenance visit per year performed by a DFT authorized technician (all labour and travel expenses included) as covered by DFT’s “Total Care” service level agreement. • Providing regular software and firmware updates to the Scanity film scanners as required to maintain functionality or correct for bugs and errors as covered by DFT’s “Total Care” service level agreement. • Providing software upgrades that may offer new features and functionality during the term of the service contract as covered by DFT’s “Total Care” service level agreement. 3. Criteria for assessment of the Statement of Capabilities (Minimum Essential Requirements) Any interested supplier must demonstrate by way of a statement of capabilities that it meets the following requirements: 1) The bidder must be authorized by Digital Film Technologies (DFT) as an official agent to offer the “Total Care” Scanity extended SLA support package in Canada. 4. Applicability of the trade agreement(s) to the procurement This procurement is subject to the following trade agreement(s) o Canadian Free Trade Agreement (CFTA) o World Trade Organization - Agreement on Government Procurement (WTO-AGP) o Canada-European Union Comprehensive Economic and Trade Agreement (CETA) o Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) o Canada-Chile Free Trade Agreement (CCFTA) o Canada-Colombia Free Trade Agreement (CCoFTA) o Canada-Honduras Free Trade Agreement (CHFTA) o Canada-Korea Free Trade Agreement (CKFTA) o Canada-Panama Free Trade Agreement (CPaFTA) o Canada-Peru Free Trade Agreement (CPFTA) o Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA) o Canada-Ukraine Free Trade Agreement (CUFTA) 5. Justification for the Pre-Identified Supplier The proposed supplier, CEV, is the exclusive Canadian reseller authorized to offer “Total Care” extended SLA support contracts provided by Digital Film Technologies for the servicing and maintenance of their Scanity line of motion picture film scanners. There is no other supplier authorized in Canada to facilitate these services from DFT in the Canadian market. There are only three Scanity film scanners in Canada, and LAC operates two of them. 6. Government Contracts Regulations Exception(s) The following exception(s) to the Government Contracts Regulations is invoked for this procurement under subsection 6(d) - "only one person is capable of performing the work". 7. Exclusions and/or Limited Tendering Reasons The following exclusion(s) and/or limited tendering reasons are invoked under the (section of the trade agreement(s) specified): a. Canadian Free Trade Agreement (CFTA) – Article 513.1(b) b. Revised World Trade Organization - Agreement on Government Procurement (WTO-AGP) – Article XIII.1.b c. Canada-European Union Comprehensive Economic and Trade Agreement (CETA) – Article XIII.1.b d. Comprehensive and Progressive Agreement for Trans-Pacific Partnership (CPTPP) – Article15.10.2.b e. Canada-Chile Free Trade Agreement (CCFTA) – Article15.10.2.b f. Canada-Colombia Free Trade Agreement – Article 1409.1.b g. Canada-Honduras Free Trade Agreement – Article 17.11.2.b h. Canada-Korea Free Trade Agreement – Article 22.1.3.b i. Canada-Panama Free Trade Agreement – Article 16.10.1.b j. Canada-Peru Free Trade Agreement (CPFTA) – Article 1409.1.b k. Canada-United Kingdom Trade Continuity Agreement (Canada-UK TCA) – Article 10.13.1.b l. Canada-Ukraine Free Trade Agreement (CUFTA) – Article 10.13.1.b 8. Ownership of Intellectual Property Ownership of any Foreground Intellectual Property arising out of the proposed contract will vest in the Contractor. 9. Period of the proposed contract or delivery date The proposed contract is for a period of one (1) year and two (2) one-year option periods. Initial contract: 2026-02-01 to 2027-01-31 First option period: 2027-02-01 to 2028-01-31 Second option period: 2028-02-01 to 2029-01-31 10. Cost estimate of the proposed contract The estimated value of the contract, including option(s), is $602,378.00 (GST/HST extra). 11. Name and address of the pre-identified supplier CEV 5650 Rue D'Iberville Suite 650 Montréal, QC H2G 2B3, Canada Phone (514) 521-8253 Toll-free 1 (800) 337-8835 Email [email protected] 12. Suppliers' right to submit a statement of capabilities Suppliers who consider themselves fully qualified and available to provide the services described in the ACAN may submit a statement of capabilities in writing to the contact person identified in this notice on or before the closing date of this notice. The statement of capabilities must clearly demonstrate how the supplier meets the advertised requirements. 13. Closing date for a submission of a statement of capabilities The closing date and time for accepting statements of capabilities is December 23, 2025 at 2:00 pm EST. 14. Inquiries and submission of statements of capabilities Inquiries and statements of capabilities are to be directed to: Elyse Le Guerrier Senior Procurement and Material Management Officer 550 de la Cité blvd. Gatineau, Qc K1A 0N4 Telephone: 343-991-1217 E-mail: [email protected]
Additional Information
Source
canadabuys
Status
closed
Procurement Method
Advance contract award notice
Procurement Category
Services
Regions of Opportunity
Canada
Regions of Delivery
National Capital Region (NCR)
Reference Number
cb-179-59185987
Amendment Number
000
Contracting Entity
Library and Archives of Canada (LAC)
Contact Name
Elyse Le Guerriere
Contact Email
Contact Phone
+13439911217
Contact Country
Canada
Organization City
Gatineau
Organization Province / State
Québec
Organization Country
Canada
Last Updated
July 29, 2026
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The proposal submission deadline is December 23, 2025 (Overdue).
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