Confined Spaces Assessment

PROCUREMENT OVERVIEW

The National Capital Commission (NCC) is seeking proposals for a comprehensive assessment of confined spaces within its operations, aimed at ensuring employee health and safety in compliance with the Canada Occupational Health and Safety Regulations (COHSR), Part XI – Confined Spaces. The project involves reviewing a list of identified confined and potentially confined spaces, determining which spaces meet the definition of a confined space, and assessing whether any qualify as hazardous confined spaces. The core need is to develop appropriate procedures and programs to manage associated risks effectively.

ISSUING ORGANIZATION

The issuing organization is the National Capital Commission (NCC), located in Ottawa, Ontario, Canada. The primary contact for this RFP is Nancy Chalhoub, reachable via email at [email protected].

KEY DATES

• Posted Date: March 23, 2026
• Proposal Due Date: April 13, 2026, at 3:00 PM Eastern Time
• Performance Period: Expected to start on May 4, 2026, and conclude by October 30, 2026.

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Bilingualism: At least one Key Personnel must be bilingual (fluency in English and French).
• Experience: Demonstrated experience in conducting confined space assessments.
• Training: Compliance with CSA standards for confined space entry and rescue training.
• Security Clearance: All site visits must be coordinated with NCC Corporate Security.
• Insurance: Proof of appropriate insurance coverage must be provided.

TECHNICAL CAPABILITIES

Bidders should possess expertise in risk or hazard assessment methodologies, particularly related to confined spaces. Familiarity with relevant federal standards and regulations is essential. The ability to conduct assessments without requiring physical entry into confined spaces is also critical.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• A comprehensive report detailing the assessment of confined spaces.
• Identification of spaces that qualify as hazardous.
• Recommendations for procedures and programs to manage risks.
• Regular updates and communication with NCC during the assessment process.

EVALUATION CRITERIA

Proposals will be evaluated based on a combined score of technical merit and pricing. The NCC will prioritize bidders who meet all terms and conditions while offering the highest combined score. The evaluation will consider the technical approach, past performance, and pricing.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive advantage:

• Additional certifications in occupational health and safety.
• Previous experience working with governmental or similar organizations.
• Advanced methodologies or tools for conducting confined space assessments.

This summary encapsulates the essential information required for potential bidders to assess their fit for the NCC's confined spaces assessment project.