This opportunity has closed
The submission deadline was April 14, 2026. This page is kept for reference purposes.
Enterprise Collection Management System (CMS) for Lancaster MOAH
AI Summary
PROCUREMENT OVERVIEW
The City of Lancaster is seeking proposals for an Enterprise Collection Management System (CMS) for the Lancaster Museum of Art & History (MOAH). The project aims to implement a secure, cloud-based or hosted solution that facilitates comprehensive management of the museum’s collection. Key functionalities include cataloging, accessioning, provenance tracking, condition reporting, loans management, insurance documentation, and rights/reproduction records. The selected vendor will also be responsible for system implementation, configuration, data migration from the existing PastPerfect system, staff training, and ongoing technical support and maintenance. The CMS must support approximately 10,000 collection records and provide robust search, reporting, and data management capabilities, including a public-facing web portal for accessing selected collection records.
ISSUING ORGANIZATION
Organization: City of Lancaster
Location: Lancaster, California, US
Primary Contact: Daniel Perez
Email: [email protected]
KEY DATES
- Posted Date: March 17, 2026
- Proposal Due Date: April 9, 2026
- QA Deadline: March 31, 2026, 2:00 PM (PDT)
- Performance Period: Three (3) years, with the option for two (2) one-year extensions.
CONTRACT DETAILS
Contract Type: Lump Sum
Payment Bond: 0.00%
Bid Bond: 0.00%
Performance Bond: 0.00%
MANDATORY REQUIREMENTS
- The solution must meet industry standards for security and accessibility (WCAG 2.1 AA).
- The vendor must demonstrate the capability to support data exchange via standard formats and APIs.
- Experience with data migration from existing systems, specifically PastPerfect.
- Proven ability to implement and maintain a CMS for similar organizations or projects.
TECHNICAL CAPABILITIES
- Expertise in cloud-based or hosted CMS solutions.
- Proficiency in cataloging and managing art collections.
- Familiarity with data migration processes and tools.
- Ability to provide a public-facing web portal for collection access.
- Knowledge of security standards and accessibility compliance.
DELIVERABLES AND PERFORMANCE STANDARDS
- Successful implementation of the CMS within the agreed timeline.
- Comprehensive data migration from PastPerfect to the new system.
- Training sessions for staff on system usage.
- Ongoing technical support and maintenance throughout the contract period.
- Regular reporting on system performance and user engagement metrics.
PREFERRED QUALIFICATIONS
- Experience with similar CMS implementations in the museum or cultural sector.
- Preferred certifications in data management or cloud services.
- Demonstrated ability to provide ongoing support and training for users.
- Innovative solutions for enhancing user engagement with the collection.
This summary provides a comprehensive overview of the RFP for potential bidders to assess their fit for the project.
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The City of Lancaster is seeking proposals from qualified vendors to provide an Enterprise Collection Management System (CMS) for the Lancaster Museum of Art & History (MOAH). The selected vendor shall deliver a secure, cloud-based or hosted solution to support the comprehensive management of the museum’s collection, including cataloging, accessioning, provenance tracking, condition reporting, loans management, insurance documentation, and rights/reproduction records.
Services shall include system implementation, configuration, data migration from the existing PastPerfect system, staff training, and ongoing technical support and maintenance. The system must support approximately 10,000 collection records and provide robust search, reporting, and data management capabilities.
The CMS should include or integrate with a public-facing web portal for accessing selected collection records and support data exchange via standard formats and APIs. The solution must meet industry standards for security, accessibility (WCAG 2.1 AA), and scalability to support future growth.
Additional Information
Source
Sam.gov
Type
RFP
Status
closed
Contract Type
RFP (Request for Proposal)
Regions of Opportunity
Los Angeles
Reference Number
875-26
Contact Name
Daniel Perez
Contact Email
Contact Phone
661-723-6022
Organization City
Lancaster
Organization Province / State
California
Organization Country
US
Last Updated
April 15, 2026
Frequently Asked Questions
When is the proposal submission deadline?
The proposal submission deadline is April 14, 2026 (Overdue).
Note: This opportunity has already closed. See similar active opportunities above.
Where can I submit a proposal or get solicitation documents?
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