Ice Carving service for the sponsors and Program of Canadian Heritage's Winterlude Program.

Opportunity Summary: Ice Carving Service for Canadian Heritage's Winterlude Program

PURPOSE & SCOPE:

• Procurement Overview: The Department of Canadian Heritage (PCH) is seeking a service provider for ice carving to design, create, deliver, and animate the ice sculpture program in Ottawa as part of the Winterlude festival.
• Project Scope and Objectives:
  • Design and create ice sculptures tailored to the needs of the Winterlude program and its sponsors (up to 20 sponsors).
  • Provide consulting, delivery, installation, and ensure adherence to quality, safety, and event timelines established by PCH.
• Contract Type: Request for Standing Offer (RFSO).
• Performance Period: Award date to September 30, 2026, with option periods for subsequent years.

BUYER INFORMATION:

• Issuing Organization: Department of Canadian Heritage (PCH)
• Contact Details: Marc-André Valin ([email protected])
• Important Dates:
  • Posted: November 20, 2025
  • Due: December 15, 2025, at 14:00

MANDATORY REQUIREMENTS:

• Qualifications:
  • Must have experience in ice sculpture creation and event coordination.
  • Mandatory consulting and logistical support capabilities.
• Registrations: Business registration required; no specific certifications or clearances mentioned.
• Geographic Requirement: Service must be based in or able to operate effectively in the Ottawa-Gatineau area.

TECHNICAL REQUIREMENTS:

• Key Capabilities Needed:
  • Expertise in sculpting ice and conducting live demonstrations.
  • Ability to handle project management and coordination with PCH.
• Deliverables:
  • Creation and installation of multiple ice sculptures.
  • Performance of ice sculpture demonstrations on-site during the Winterlude festival.
• Performance Standards: Adherence to timelines and quality standards as indicated by PCH.

PREFERRED QUALIFICATIONS:

• Nice-to-Have Certifications: Experience in large-scale event management or previous work with municipal contracts would be advantageous.
• Preferred Qualifications: Strong portfolio demonstrating previous ice sculpture work and engagement in similar public events.

KEY EVALUATION FACTORS:

• Proposal Evaluation:
  • Proposals will be assessed based on creativity, experience in similar projects, and ability to meet safety and quality standards.
  • Past performances and references may be considered as part of the evaluation process.

This summary outlines the service opportunity for companies interested in providing ice carving services for Winterlude. It emphasizes the need for both mandatory and preferred qualifications to optimize matching with potential service providers.