Room rental and hospitality services for the 2026 Financial Crime Coordination Centre’s (FC3) Anti-Money Laundering (AML) “Spin Cycle” Conference

Summary of Opportunity: Room Rental and Hospitality Services for the 2026 FC3 AML "Spin Cycle" Conference

1. Purpose: The main purpose of this Request for Proposal (RFP) is to solicit proposals from qualified venues in the National Capital Region (NCR) for room rental and hospitality services for the Financial Crime Coordination Centre’s (FC3) Anti-Money Laundering (AML) “Spin Cycle” Conference, scheduled for February 2026. The venue must accommodate both in-person and virtual attendees, in compliance with government language and accessibility policies.

2. Buyer Information: The issuing organization is Public Safety Canada (PS). The primary point of contact for this procurement opportunity is:

   • Name: Katrine Hermann-Hincke
   • Title: Senior Contracting and Procurement Officer
   • Email: [email protected]
   • Telephone: 819-664-8591
   • Address: Public Safety Canada, Contracting and Procurement Unit, 269 Laurier Avenue West, Ottawa, ON K1A 0P8, Canada.

3. Important Dates:

   • Publication Date: October 10, 2025
   • Closing Date and Time: November 6, 2025, at 2:00 p.m. EDT
   • Event Dates: February 23 to 27, 2026; with additional setup required on February 22, 2026.

4. Key Requirements:

   • The venue must be located within a 5 km radius of 269 Laurier Avenue West, Ottawa, Ontario.
   • Capacity for a maximum of 250 in-person participants.
   • Room rental and hospitality services are required for three consecutive days during the conference, as well as for the day prior to the event for setup purposes.
   • Services offered must accommodate a hybrid presentation format (both in-person and virtual), adhering to government accessibility standards.
   • No hospitality services will be required on the day prior to the conference start date.
   • The requirement is unclassified, and the procurement process is competitive.
   • The contract period will extend from the award date until March 31, 2026.

Applicable Trade Agreements: This procurement is subject to the Canada - Korea Free Trade Agreement (CKFTA).

Businesses interested in this opportunity should prepare their proposals to meet the outlined criteria and submit them to the designated contracting authority by the specified closing date. For any inquiries regarding the RFP, bidders can contact Katrine Hermann-Hincke using the provided email or telephone number.