51019-230757C Paper Records Storage and Digitization Solutions
PROCUREMENT OVERVIEW The Department of Public Works and Government Services (PSPC) is soliciting offers for Paper Records Storage and Digitization Solutions aimed at managing the inventory of documents for Veterans Affairs Canada. The project encompasses both the storage of physical paper records an...
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This solicitation of offers cancels and supersedes previous solicitation of offers number 51019-230757B dated October 6, 2025, with a closing of December 18, 2025, at 2:00pm EST. A debriefing or feedback session will be provided upon request to Offeror's who offered on the previous solicitation of offers. A debriefing or feedback session will be provided upon request to Offeror's who offered on the previous solicitation of offers. Canada is seeking offers from Offerors to provide Paper Records Storage and Digitization Solutions to Veterans Affairs Canada. The period of the contract is from date of award to March 31, 2033, inclusive. Bidders may request a debriefing on the results of the bid solicitation. Bidders should make the request to the Contracting Authority within 15 working days from receipt of notification that their bid was unsuccessful. Reference the solicitation for further details.
Additional Information
Amendment Number
004
Contact Info Email
Contact Info Name
Doucette, Trisha (SPAC/PSPC)
Contracting Entity Name
Department of Public Works and Government Services (PSPC)
Created
August 6, 2026
Is Public
true
Organization Address City
Gatineau
Organization Country
Canada
Organization Address Line
11 Laurier St, Phase III, Place du Portage
Organization Address Postal Code
K1A 0S5
Organization Address Province
Quebec
Procurement Category
*SRV
Procurement Method
Competitive - Open bidding
Reference Number
WS4099605313-Doc5782222999
Regions Of Delivery
*Nova Scotia *Charlottetown *Ottawa *Kirkland Lake *Vancouver *Toronto *Winnipeg *Montréal
Selection Criteria
Highest Combined Rating of Technical Merit and Price
Source
canadabuys
Source Record ID
WS4099605313-Doc5782222999_004
Source System
canadabuys
Status
open
Status En
Open
Summary Updated At
August 6, 2026
Tender Closing Date
August 11, 2026
Last Updated
August 6, 2026
Frequently Asked Questions
When is the proposal submission deadline?
The proposal submission deadline is August 11, 2026 (5 days left).
Where can I submit a proposal or get solicitation documents?
You can access the full solicitation documents and submit your proposal at the official source:
Visit Official Source AI Summary
PROCUREMENT OVERVIEW
The Department of Public Works and Government Services (PSPC) is soliciting offers for Paper Records Storage and Digitization Solutions aimed at managing the inventory of documents for Veterans Affairs Canada. The project encompasses both the storage of physical paper records and the digitization of these records to enhance accessibility and management. The contract period extends from the date of award until March 31, 2033.
ISSUING ORGANIZATION
- Organization: Department of Public Works and Government Services (PSPC)
- Location: Gatineau, Quebec, Canada
- Primary Contact: Trisha Doucette
- Email: [email protected]
KEY DATES
- Posted Date: July 8, 2026
- Proposal Due Date: August 11, 2026, at 2:00 PM EST
- Anticipated Award Date: Not explicitly mentioned
- Performance Period: From date of award to March 31, 2033
CONTRACT DETAILS
- Contract Type: Not specified (likely a firm-fixed-price based on typical government contracts)
- Estimated Contract Value: Not mentioned
- Option Years: None specified
MANDATORY REQUIREMENTS
- Certifications: No specific certifications mentioned, but bidders should be prepared to demonstrate relevant qualifications.
- Security Clearances: Not specified.
- Set-aside Restrictions: None mentioned.
- Geographic Restrictions: Services may be required in various regions including Nova Scotia, Charlottetown, Ottawa, Kirkland Lake, Vancouver, Toronto, Winnipeg, and Montreal.
- Experience Requirements: No minimum years of experience or past performance requirements explicitly stated.
- Bonding or Insurance: Not mentioned.
TECHNICAL CAPABILITIES
Bidders should possess capabilities in:
- File archive storage solutions
- Document digitization technologies
- Management of large volumes of records
DELIVERABLES AND PERFORMANCE STANDARDS
While specific deliverables and performance metrics are not detailed, bidders should anticipate requirements related to:
- Timeliness of document storage and digitization
- Quality standards for digitized records
- Reporting on progress and milestones
EVALUATION CRITERIA
Proposals will be evaluated based on a combined score for technical merit and price. The emphasis appears to be on achieving the highest combined score, suggesting a best-value approach rather than a lowest-price technically acceptable model.
PREFERRED QUALIFICATIONS
While not mandatory, bidders with the following may gain a competitive edge:
- Experience in government contracts or with Veterans Affairs
- Advanced certifications in records management or digitization
- Proven track record of similar projects
This summary provides a comprehensive overview of the RFP for potential bidders to assess their fit for the opportunity. Bidders are encouraged to review the solicitation in detail for any additional requirements or clarifications.
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