Question 1

What is "The Saratoga National Cemetery is in need of HVAC Preventative Maintenance Services for a period of a Base plus four Option Years. -- J049"?

Accepted Answer

**Opportunity Summary**

**Title:** HVAC Preventative Maintenance Services for Saratoga National Cemetery

**Issuing Organization:** Department of Veterans Affairs, National Cemetery Administration  
**Location:** Saratoga National Cemetery, Schuylerville, New York, VA, USA  
**Contact Person:** Hugh O'Neil  
**Contact Email:** hugh.oneil@va.gov

**Opportunity Details:**
The U.S. Department of Veterans Affairs is seeking proposals for HVAC Preventative Maintenance Services at the Saratoga National Cemetery. This contract consists of a base year plus four option years, focusing on maintaining and ensuring the operational efficacy of the cemetery’s HVAC systems.

**Key Dates:**
- **Posted Date:** February 12, 2026  
- **Proposal Due Date:** March 4, 2026  
- **Performance Period:** Base year and four option years (exact dates TBD upon award)

**Contract Type:** Firm-fixed-price (to be confirmed upon solicitation)  
**Estimated Value:** Not specified

**Mandatory Requirements:**
- Contractors must possess appropriate HVAC certifications.
- Companies must be registered in the System for Award Management (SAM).
- Proven experience in delivering HVAC maintenance services, ideally for government or similar institutions.
  
**Preferred Qualifications:**
- Experience working specifically with facilities under veteran care or national cemeteries.
- Strong safety record and risk management practices.
- Ability to provide comprehensive service including documentation of all maintenance performed.

**Geographic Restrictions:** Services must be performed at the specified location in Schuylerville, New York. Preference may be given to local or regional contractors.

**Key Technical Capabilities Needed:**
- Expertise in HVAC systems commonly used in public facilities.
- Capability for preventive maintenance that minimizes downtime and maximizes system efficiency.
- Knowledge of compliance with federal regulations concerning HVAC systems.

**Deliverables and Performance Standards:**
- Regular maintenance schedules, documentation of all performed services, and reports detailing system health and recommendations for repairs.
- Response times for emergency services.
- Adherence to safety and environmental regulations.

**Evaluation Criteria:**
Proposals will be evaluated based on:
- Compliance with mandatory requirements.
- Technical qualifications and past performance history.
- Price competitiveness.
- Quality assurance methodologies.

**Notes for Proposal Submission:**
- Companies are encouraged to clearly outline how their qualifications align with mandatory requirements.
- Providing detailed case studies of past HVAC maintenance work, especially within government contracts, can enhance competitiveness.

This opportunity presents a valuable contract for qualified HVAC service providers interested in supporting the Department of Veterans Affairs throughout a multi-year engagement at the Saratoga National Cemetery.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is March 4, 2026 (14 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 238220.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SDVOSBC.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/613ab50f96d04518842976c278c0ffe1/view

The Saratoga National Cemetery is in need of HVAC Preventative Maintenance Services for a period of a Base plus four Option Years. -- J049

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