Snow removal and Sanding Services at the Department of Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) Properties in Iqaluit, Nunavut

PROCUREMENT OVERVIEW

The Department of Crown-Indigenous Relations and Northern Affairs Canada (CIRNAC) seeks proposals for snow removal and sanding services at various properties in Iqaluit, Nunavut. The core objective is to ensure safe access for vehicles and pedestrians by maintaining clear and treated surfaces at designated locations, including a parking lot and driveways of staff houses, as well as a daycare facility. The contractor will be responsible for knowing the boundaries of the areas to be serviced and for any damages incurred during the provision of these services.

ISSUING ORGANIZATION

The issuing organization is the Department of Indigenous Services (ISC), located in Gatineau, Quebec, Canada. The primary contact for this procurement is Karen Mezher, Senior Procurement Expert, who can be reached via email at [email protected].

KEY DATES

• Posted Date: August 4, 2026
• Proposal Due Date: September 17, 2026, at 14:00
• Anticipated Award Date: Not specified
• Performance Period: From contract award until March 31, 2029, with options to extend for two additional one-year periods.

CONTRACT DETAILS

This procurement is structured as a competitive Request for Proposal (RFP). The contract type is not explicitly stated, but it is likely to be a firm-fixed-price contract. The estimated contract value is not provided, but bidders should be prepared for a multi-year engagement.

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Registration: Offerors must be registered on the Inuit Firm Registry (IFR) prior to the proposal closing date.
• Set-Aside Restrictions: This procurement is reserved for beneficiaries of the Nunavut Land Claims Agreement under Article 24.
• Geographic Restrictions: Services must be performed in Iqaluit, Nunavut.
• Liability: Contractors must be responsible for any damages or repairs caused during service provision.

TECHNICAL CAPABILITIES

Bidders should demonstrate capabilities in snow removal and sanding services, including:

• Knowledge of local weather conditions to monitor and apply sand as needed.
• Ability to transport necessary plowing equipment to and from the service sites.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• Timely snow removal and sanding to ensure safe access to the specified properties.
• Regular monitoring of weather conditions and prompt action to maintain safety standards.

EVALUATION CRITERIA

Proposals will be evaluated based on a combined rating of technical merit and price. Specific weighting is not detailed, but bidders should focus on demonstrating their technical approach and cost-effectiveness.

PREFERRED QUALIFICATIONS

While not mandatory, preferred qualifications that may enhance a bidder's competitiveness include:

• Prior experience with similar snow removal and sanding contracts, particularly in northern climates.
• Familiarity with the local geography and weather patterns of Iqaluit.

In summary, bidders must ensure they meet the mandatory requirements, particularly registration on the IFR and adherence to the set-aside provisions, while also demonstrating relevant experience and technical capabilities to fulfill the contract requirements effectively.