Rental of Hydraulically Deployed Mobile Stages

PROCUREMENT OVERVIEW

The Department of Canadian Heritage (PCH) is seeking to establish Standing Offers for the rental of hydraulically deployed mobile stages for various events and celebrations within the National Capital Region (NCR) of Canada. This includes both recurring annual events and one-off special occasions, with services required on an “as and when required” basis. The aim is to ensure the availability of mobile staging solutions that meet the needs of diverse events.

ISSUING ORGANIZATION

Department of Canadian Heritage (PCH)
Location: Gatineau, Québec, Canada
Primary Contact: Stéphanie Dupel
Email: [email protected]

KEY DATES

• Posted Date: March 19, 2026
• Proposal Due Date: April 28, 2026, at 14:00 EDT
• Performance Period: Initial contract period from May 13, 2026, to May 12, 2028, with the option to extend for two additional one-year periods.

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Security Clearance: Personnel requiring access to regulated worksites must possess a valid SITE ACCESS STATUS issued or approved by PCH.
• Subcontracting Restrictions: Any subcontracts that include security requirements must receive prior written permission from PCH.
• Compliance: Bidders must adhere to the provisions outlined in the Security Requirements Check List (SRCL).
• Eligibility: Only Canadian suppliers are eligible to submit offers, as per the Policy on Reciprocal Procurement.

TECHNICAL CAPABILITIES

Bidders should demonstrate capabilities in providing hydraulically deployed mobile stages, including:

• Knowledge of portable structures and staging solutions.
• Ability to supply peripheral equipment such as decks and other staging accessories.
• Experience in managing logistics for event setups and takedowns.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• Provision of mobile stages as per the specifications outlined in the RFSO.
• Timely setup and dismantling of stages for events.
• Compliance with all safety and security protocols during the execution of services.

EVALUATION CRITERIA

Proposals will be evaluated based on:

• Technical Criteria: 45% weighting for the mobile stage rental rates, with additional weightings for peripheral equipment and personnel rates.
• Financial Evaluation: Pricing will be assessed through a structured financial evaluation grid, considering various rates for different categories of stages and personnel.
• The evaluation will prioritize both technical capability and cost-effectiveness, with a focus on best-value procurement.

PREFERRED QUALIFICATIONS

While not mandatory, bidders with the following qualifications may have a competitive advantage:

• Previous experience in providing mobile staging for large-scale events.
• Certifications related to safety and event management.
• Positive past performance records with similar contracts.

This summary provides a comprehensive overview of the opportunity for potential bidders to assess their fit for the project.