Question 1

What is "Printer Lease and Maintenance Services"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The USDA Agricultural Research Service (ARS) is seeking proposals for Printer Lease and Maintenance Services. The core objective of this procurement is to ensure the efficient operation and maintenance of printing equipment within the agency. This includes leasing printers, providing necessary maintenance, and ensuring minimal downtime for printing operations, which are critical for the agency's research and administrative functions.

**ISSUING ORGANIZATION:**  
The issuing organization is the USDA Agricultural Research Service (ARS), located in Maryland, USA. The primary contact for this opportunity is Frank Palmer, who can be reached at frank.palmer@usda.gov.

**KEY DATES:**  
- Posted Date: March 31, 2026  
- Proposal Due Date: April 6, 2026  
- Anticipated Award Date: Not specified  
- Performance Period: Not specified

**CONTRACT DETAILS:**  
The contract type is not explicitly stated in the provided information. There is no mention of an estimated contract value or budget range, nor are there any option years indicated.

**MANDATORY REQUIREMENTS:**  
To be considered eligible for this opportunity, bidders must meet the following mandatory requirements:  
- Registration in SAM.gov is required.  
- There are no specific security clearances mentioned.  
- No set-aside restrictions are noted, indicating that the opportunity may be open to all eligible bidders.  
- There are no geographic restrictions or place-of-performance requirements specified.  
- Bidders must demonstrate a minimum of three years of experience in providing similar services.  
- No bonding or insurance requirements are mentioned.

**TECHNICAL CAPABILITIES:**  
Bidders must possess expertise in leasing and maintaining a variety of printing equipment, including but not limited to multifunction printers, copiers, and related technologies. Familiarity with industry-standard maintenance practices and the ability to provide timely service and support are essential.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include the provision of leased printers, regular maintenance schedules, and responsive support services. Performance metrics may include uptime percentages, response times for service requests, and customer satisfaction ratings, although specific metrics are not detailed in the provided information.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on a combination of factors, including technical approach, past performance, and price. The specific weighting of these factors has not been disclosed, but it is implied that a best-value approach will be used rather than solely lowest-price technically acceptable.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with the following qualifications may have a competitive advantage:  
- Previous experience working with government agencies or similar organizations.  
- Certifications related to quality management or service delivery in the printing industry.  
- Demonstrated capability in providing innovative solutions for print management.

This summary provides a comprehensive overview of the Printer Lease and Maintenance Services opportunity, highlighting the essential criteria for bidders to assess their fit for this procurement.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 6, 2026 (3 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 532420.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SBA.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/ffc317d33da34bfa9e3a5b2b2a81ebc6/view

Printer Lease and Maintenance Services

Actions

Documents

Additional Information

Source

Source Record ID

Source URL

Type

Status

Is Public

Contract Type

Deadline Text

Created

Last Updated

Contact Info Name

Contact Info Email

Regions Of Opportunity

Organization Address Province

Organization Address Postal Code

Organization Country

Reference Number

Amendment Number

Summary Updated At

Frequently Asked Questions

Additional Details

NAICS Codes

Set-Asides

AI Summary

Explore More Opportunities