Question 1

What is "Lodging and meeting space"?

Accepted Answer

### PROCUREMENT OVERVIEW
The Department of Defense, specifically the Washington Army National Guard Bureau, is seeking a contractor to provide lodging, meeting space, and event support services for the 205th Regional Training Institute (RTI) during a leadership development retreat. The event, named the "205th RTI Strategic Planning Conference," is scheduled for September 10–13, 2026. The core need is to create a professional off-site environment that facilitates leader development, training synchronization, strategic organizational planning, and team building for approximately 40 Soldiers and their families.

### ISSUING ORGANIZATION
The issuing organization is the Department of Defense, Army National Guard Bureau, located at JFHQ USPFO WA, USPFO WA Procurement, W7N6 USPFO Activity WA ARNG, Washington, USA. The primary contact for this opportunity is Fredesvin Quintana, who can be reached at fredesvin.quintana.civ@army.mil.

### KEY DATES
- **Posted Date:** April 2, 2026
- **Proposal Due Date:** April 17, 2026
- **Performance Period:** September 10, 2026 – September 13, 2026

### CONTRACT DETAILS
The contract type is not explicitly stated, but it is likely to be a firm-fixed-price contract given the nature of the services required. There is no estimated contract value or budget range mentioned. There are no option years specified.

### MANDATORY REQUIREMENTS
Bidders must meet the following mandatory requirements:
- **Certifications and Registrations:** Must be registered in SAM.gov and comply with FAR, DoD policies, and Army regulations.
- **Geographic Restrictions:** Services must be provided within 35 miles of Snoqualmie Pass, WA.
- **Insurance Requirements:** Contractors must maintain appropriate insurance coverage.
- **ADA Compliance:** Facilities must comply with the Americans with Disabilities Act.
- **Performance Standards:** Must ensure 100% availability of reserved rooms, timely food service, and professional customer support.

### TECHNICAL CAPABILITIES
Contractors should have experience in providing:
- 3+ star lodging with conference facilities.
- Meeting space setup for at least 80 personnel, including theater-style seating.
- On-site event coordination and management.
- Compliance with safety and fire codes.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Provision of 120 room nights at a maximum rate of $188 per night.
- Conference space with necessary seating and setup for specified dates.
- Beverage service during meetings and coordination of food menus.
- An on-site event coordinator for setup and breakdown of meeting spaces.
- Compliance with all performance standards as outlined in the PWS.

### EVALUATION CRITERIA
Proposals will be evaluated based on technical approach, past performance, and price. Specific weighting or priority for each factor is not detailed, but it is implied that a best-value approach will be utilized.

### PREFERRED QUALIFICATIONS
While not mandatory, the following qualifications may provide a competitive advantage:
- Experience in managing similar events for military or government clients.
- Preferred certifications in hospitality management or event planning.
- Proven track record of compliance with federal and state regulations.

This summary provides a comprehensive overview of the opportunity, enabling potential bidders to assess their fit and prepare competitive proposals.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 17, 2026 (14 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 721110.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SBA.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/b246a0788e25472e9e495a3521a5c1ef/view

Lodging and meeting space

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