Question 1

What is "Event Management for Flag Football"?

Accepted Answer

**PROCUREMENT OVERVIEW:**  
The U.S. Embassy in Kuala Lumpur is seeking a contractor to provide comprehensive event management services for a flag football event. The project aims to facilitate a successful and engaging sporting event that promotes community involvement and cultural exchange. The core need is to ensure the event is well-organized, meets logistical requirements, and delivers a positive experience for participants and attendees.

**ISSUING ORGANIZATION:**  
U.S. Embassy Kuala Lumpur  
Location: Washington, D.C., USA  
Primary Contact: Sara Epstein, Contracting Officer  
Email: epsteinsi@state.gov

**KEY DATES:**  
- Posted Date: April 8, 2026  
- Proposal Due Date: April 19, 2026  
- Anticipated Award Date: Not specified  
- Performance Period: Not specified

**CONTRACT DETAILS:**  
The contract type is not explicitly mentioned in the provided information. There is no estimated contract value or budget range indicated, nor are there any option years noted.

**MANDATORY REQUIREMENTS:**  
To be eligible for consideration, bidders must meet the following requirements:  
- Registration in SAM.gov is required.  
- No specific security clearances are mentioned.  
- There are no set-aside restrictions indicated.  
- Bidders must demonstrate a minimum of three years of experience in event management, particularly in sports events.  
- No bonding or insurance requirements are specified.

**TECHNICAL CAPABILITIES:**  
Bidders should possess expertise in event planning and management, particularly in organizing sports events. Familiarity with logistics, vendor management, and community engagement strategies is crucial. Experience with digital platforms for event promotion and registration may also be beneficial.

**DELIVERABLES AND PERFORMANCE STANDARDS:**  
Key deliverables include the overall event plan, logistical arrangements, vendor coordination, and post-event reporting. Performance standards will likely include adherence to timelines, budget management, and participant satisfaction metrics, although specific metrics are not detailed in the RFP.

**EVALUATION CRITERIA:**  
Proposals will be evaluated based on several factors, including the technical approach, past performance, and price. The specific weighting of these factors has not been disclosed, but it is implied that a best-value approach will be used rather than simply lowest-price technically acceptable.

**PREFERRED QUALIFICATIONS:**  
While not mandatory, bidders with the following qualifications will have a competitive advantage:  
- Experience in managing similar sporting events, especially in an international context.  
- Established relationships with local vendors and venues in Kuala Lumpur.  
- Certifications in event management or related fields, such as CMP (Certified Meeting Professional) or CSEP (Certified Special Events Professional).

This summary provides a comprehensive overview of the RFP for event management services for flag football, highlighting essential criteria for potential bidders to assess their fit for the opportunity.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 19, 2026 (8 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 711310.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: NONE.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/e663d40cc6b4402c8b0ad244a33d67e6/view

Event Management for Flag Football

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