Doc5790579325 - RFP - W6369-25X034 DND Stocktaking and Inventory Services

PROCUREMENT OVERVIEW

The Department of National Defense (DND) and the Canadian Armed Forces (CAF) are seeking proposals for stocktaking and inventory services across over 1,444 warehouses in Canada. The core objective is to assist in physical stocktaking, data validation, independent asset inventory verification, and overall inventory management processes. The services will be provided through Task Authorizations (TAs) on an as-needed basis, augmenting the capabilities of existing Stocktaking Investigation Groups (SIGs) at various military bases, wings, stations, and depots. The contract period extends from the date of award until March 31, 2030, with options for two additional one-year extensions and a six-month transition period.

ISSUING ORGANIZATION

The issuing organization is the Department of Public Works and Government Services (PSPC), located in Gatineau, Quebec, Canada. The primary contact for this RFP is Anahita Latifi, who can be reached at [email protected].

KEY DATES

• Posted Date: August 5, 2026
• Proposal Due Date: September 10, 2026, at 14:00
• Performance Period: From contract award until March 31, 2030, with options for two additional one-year extensions.

CONTRACT DETAILS

The contract type is not explicitly stated but will likely be based on a firm-fixed-price model given the nature of the services. There is no estimated contract value provided, but bidders should note the potential for two option years and a transition period.

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Security Requirements: Compliance with security protocols is necessary.
• Indigenous Participation Plan (IPP): Offerors are encouraged to involve Indigenous businesses and individuals.
• Federal Contractors Program for Employment Equity: Compliance is required.
• Experience: Bidders should demonstrate relevant experience in inventory management and stocktaking services.

TECHNICAL CAPABILITIES

Bidders should possess expertise in:

• Inventory management methodologies.
• Data validation and correction processes.
• Independent asset verification techniques.
• Familiarity with military inventory systems may be advantageous.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include:

• Comprehensive stocktaking reports.
• Data validation and correction documentation.
• Regular performance updates as per the requirements of the DND and CAF.

EVALUATION CRITERIA

Proposals will be evaluated based on a combined high score for technical merit and price. Specific weighting is not detailed, but technical approach and past performance are likely to be significant factors in the evaluation process.

PREFERRED QUALIFICATIONS

While not mandatory, the following qualifications may provide a competitive edge:

• Relevant certifications in inventory management or quality assurance.
• Previous experience working with governmental or military organizations.
• Proven track record of successful project execution in similar environments.

This summary encapsulates the essential details for potential bidders to assess their fit for the RFP. Companies interested in this opportunity should ensure compliance with all mandatory requirements and consider how their capabilities align with the project's objectives.