HVAC Filters Standing Offer

PROCUREMENT OVERVIEW

The Department of Public Works and Government Services Canada (PSPC) is seeking a standing offer for HVAC filters. This procurement aims to ensure a reliable supply of HVAC filters for a firm period of one year, with the option to extend the contract for four additional years. The core need is to maintain efficient heating, ventilation, and air conditioning systems across various government facilities, ensuring optimal air quality and system performance.

ISSUING ORGANIZATION

The issuing organization is the Department of Public Works and Government Services Canada (PSPC), located in Gatineau, Quebec, Canada. The primary contact for this opportunity is Stephanie Way, who can be reached at [email protected].

KEY DATES

• Posted Date: June 23, 2026
• Proposal Due Date: August 17, 2026, at 14:00
• Anticipated Award Date: Not explicitly mentioned
• Performance Period: One year with four optional extension years

CONTRACT DETAILS

This is a standing offer contract, which typically operates on a firm-fixed-price basis. The estimated contract value or budget range is not provided. Bidders should note that the contract includes four optional years, allowing for potential long-term engagement.

MANDATORY REQUIREMENTS

Bidders must meet the following mandatory requirements:

• Certifications and Registrations: No specific certifications mentioned, but compliance with relevant industry standards for HVAC systems is implied.
• Geographic Restrictions: The service must be deliverable within the National Capital Region (RCN).
• Experience Requirements: While no minimum years of experience are explicitly stated, bidders should demonstrate relevant past performance in providing HVAC filters or related services.
• Insurance Requirements: No bonding or insurance requirements are specified.

TECHNICAL CAPABILITIES

Bidders should possess expertise in HVAC systems, specifically in the supply and maintenance of HVAC filters. Familiarity with industry standards and best practices for air quality and system efficiency is essential.

DELIVERABLES AND PERFORMANCE STANDARDS

Key deliverables include the timely provision of HVAC filters as per the specifications outlined in the contract. Performance metrics may include delivery timelines, product quality, and adherence to safety and environmental standards, although specific performance standards are not detailed in the RFP.

EVALUATION CRITERIA

Proposals will be evaluated based on the lowest price. Bidders should ensure that their pricing is competitive while meeting all mandatory requirements to be considered for the award.

PREFERRED QUALIFICATIONS

While not mandatory, bidders with the following qualifications may have a competitive advantage:

• Experience in long-term contracts for HVAC supplies
• Familiarity with government procurement processes
• Additional certifications related to HVAC systems or environmental standards

This summary provides a comprehensive overview of the HVAC Filters Standing Offer opportunity, highlighting essential information for potential bidders to assess their fit for the project.