Centralised Printing Services (CPS) – Printing Services for ESDC File Folders, Applications, Info sheets and Kits

Summary of Centralised Printing Services RFP

1. Purpose:
   The main purpose of this Request for Proposal (RFP) is to procure centralized printing services for the Department of Employment and Social Development Canada (ESDC). The scope includes producing and assembling various printing materials such as file folders, applications, information sheets, labels, and Canada Pension Plan kits. The contractor is responsible for quality control, compliance with delivery dates, and distribution of the printed materials to ESDC offices and other locations across Canada. The contract aims to support the efficient delivery of services and benefits to the public.

2. Buyer Information:
   Organization: Department of Employment and Social Development Canada (ESDC)
   Contact: Sherri Macki
   Email: [email protected]
   Address: Employment Social Development Canada (ESDC) Contracting and Procurement, 140 Promenade du Portage, Gatineau, Quebec K1A 0J9
   Note: Proposals should be submitted via email, ensuring that attachments do not exceed 13MB to avoid transmission issues.

3. Important Dates:

• Posted Date: November 10, 2025
• Due Date for Proposals: November 24, 2025, at 14:00 EST
• Contract Duration: From the date of contract award until March 31, 2027.

1. Key Requirements:

• Services Required: Supply and assembly of various printed materials including ESDC file folders, applications, info sheets, labels, and pension kits.
• Quality Control: The contractor must ensure the quality of all printed products.
• Delivery: Timely delivery to specified ESDC destinations is mandatory, and the contractor must be able to meet these deadlines as detailed in the Statement of Work (SOW).
• Compliance: The opportunity is subject to the Canadian Free Trade Agreement (CFTA), and bids must adhere to the stipulated instructions in the RFP.
• Evaluation Criteria: Proposals will be evaluated based on a combination of technical merit and price, with the highest scoring bid likely to be awarded the contract.

Businesses interested in this opportunity should ensure they understand the detailed requirements outlined in the RFP documents, particularly the Statement of Work and Annexes, to prepare a competitive bid.