Question 1

What is "S208--Grounds Maintenance - NWI"?

Accepted Answer

### PROCUREMENT OVERVIEW
The Department of Veterans Affairs is seeking bids for grounds maintenance services for the VA Nebraska-Western Iowa Health Care System. The project encompasses a range of landscaping services, including a 7-step fertilization and weed control treatment, mulch application, tree care, and grading projects. The contract is structured to cover a base year and four option years, indicating a long-term commitment to maintaining the grounds effectively.

### ISSUING ORGANIZATION
The issuing organization is the Department of Veterans Affairs, specifically the Network Contracting Office 23, located in Sioux Falls, South Dakota, USA. The primary contact for this solicitation is John Milroy, who can be reached at john.milroy@va.gov.

### KEY DATES
- **Posted Date:** April 2, 2026
- **Proposal Due Date:** April 9, 2026, by 12:00 PM CST
- **Anticipated Award Date:** March 30, 2026
- **Performance Period:** 
  - Base Year: May 1, 2026 - April 30, 2027
  - Option Year One: May 1, 2027 - April 30, 2028
  - Option Year Two: May 1, 2028 - April 30, 2029
  - Option Year Three: May 1, 2029 - April 30, 2030
  - Option Year Four: May 1, 2030 - April 30, 2031

### CONTRACT DETAILS
This is an unrestricted procurement set aside for small businesses, classified under NAICS code 561730 (Landscaping Services). The contract type is firm-fixed-price, although the estimated contract value is not specified.

### MANDATORY REQUIREMENTS
Bidders must meet the following mandatory requirements:
- **Registration:** Must be an active registration in the System for Award Management (SAM) at www.sam.gov.
- **Set-Aside Status:** This procurement is exclusively for small businesses.
- **Experience:** Bidders must demonstrate relevant experience in grounds maintenance and landscaping services.
- **Invoicing:** Invoices must be submitted electronically through the VA's Tungsten Electronic Invoicing System.

### TECHNICAL CAPABILITIES
Bidders should possess expertise in:
- Grounds maintenance, including fertilization, weed control, and tree care.
- Landscaping techniques and equipment.
- Compliance with federal regulations and standards related to service delivery.

### DELIVERABLES AND PERFORMANCE STANDARDS
Key deliverables include:
- Completion of specified landscaping services as outlined in the performance work statement.
- Adherence to a schedule for service delivery, with quarterly performance reviews.
- Maintenance of service quality as per established metrics and standards.

### EVALUATION CRITERIA
Proposals will be evaluated based on:
- Technical approach and methodology.
- Past performance and relevant experience.
- Pricing structure.
The evaluation will prioritize a best-value approach, balancing quality and cost.

### PREFERRED QUALIFICATIONS
While not mandatory, the following qualifications may enhance a bidder's competitiveness:
- Previous contracts with the Department of Veterans Affairs or similar government entities.
- Certifications in environmental management or sustainable landscaping practices.
- Demonstrated capacity for innovative landscaping solutions.

This summary provides a comprehensive overview of the RFP for grounds maintenance services, highlighting critical information for potential bidders to assess their fit for the opportunity.

Question 2

When is the proposal submission deadline?

Accepted Answer

The proposal submission deadline is April 9, 2026 (6 days left).

Question 3

What NAICS codes apply to this opportunity?

Accepted Answer

The applicable NAICS codes are: 561730.

Question 4

Are there any set-aside requirements?

Accepted Answer

Yes, this opportunity includes the following set-asides: SBA.

Question 5

Where can I submit a proposal or get solicitation documents?

Accepted Answer

You can access the full solicitation documents and submit your proposal at: https://sam.gov/workspace/contract/opp/ddc0f7c847354dc0a036868fa7e17a39/view

S208--Grounds Maintenance - NWI

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